Transnet SOC Ltd invites qualified service providers to submit bids for the supply, delivery, installation, and removal of air-conditioning units. This strategic Request for Quotation aims to upgrade and maintain optimal climate control infrastructure across key operational depots, ensuring a safe and efficient working environment for personnel.
Scope of Work
The successful bidder will be responsible for a comprehensive HVAC intervention. Key deliverables include:
- Supplying and installing 9 new air-conditioning units.
- Safely dismantling and removing old air-conditioning units from the sites.
- Transporting removed units to designated Transnet scrapyards or specified depot locations.
- Issuing Certificates of Compliance (COC) for all electrical work performed.
Key Dates and Deadlines
- Date Published: Wednesday, 9 September 2026
- Closing Date: Wednesday, 23 September 2026 at 11:00
- Briefing Session: None scheduled
Technical and Compliance Requirements
- All work to comply with SANS 10142-1 & 2 (Wiring of Premises)
- Compliance with Occupational Health and Safety Act (Act 85 of 1993)
- Adherence to Transnet’s Health and Safety Specification (TFR-ISM-RN-R&C-FM009)
- All electrical work to be done by qualified registered electricians
- Installation of correct circuit breaker according to machine load size
- Use of Surfix cable with correct cable size per SANS 10142 standards
- Two days per aircon allowed for installation from start to finish
- Project-specific Health, Safety and Environmental Plan (HSEP) including:
- Hazard Identification and Risk Assessments (HIRA)
- Safe Work Procedures
- Environmental Management Plan
- Valid Certificate of Compliance (COC) to be issued after installation
- All holes in walls to be bricked up after installation
- All isolators to be within arms’ reach of the condenser
Mandatory Documentation
- Valid Tax Clearance Certificate issued by SARS
- CSD registration number (proof of registration on Central Supplier Database)
- Valid Letter of Good Standing with the Workmen’s Compensation Fund (COIDA)
- Valid CIDB registration (designation of 1 ME or higher)
- Valid B-BBEE Certificate or Sworn Affidavit
- Completed T2.2-02 Plan
- Completed T2.2-03 Previous Experience with contactable references
- Completed T2.2-04 Health and Safety Management documents
- Completed T2.2-05 Health and Safety Questionnaire
- Completed T2.2-06 Project Organogram, Management & CVs
- Completed T2.2-07 Quality Management documents
- Completed T2.2-08 Authority to submit tender
- Completed T2.2-09 Record of addenda
- Completed T2.2-10 Letter of Good Standing
- Completed T2.2-11 Risk Elements
- Completed T2.2-12 Availability of equipment and other resources
- Completed T2.2-13 Schedule of Proposed Subcontractors
- Completed T2.2-15 CIDB SFU ANNEX G Compulsory Enterprise Questionnaire
- Completed T2.2-16 Non-Disclosure Agreement
- Completed T2.2-17 RFQ Declaration Form
- Completed T2.2-18 Breach of Law
- Completed T2.2-19 Certificate of Acquaintance with Tender Document
- Completed T2.2-20 Service Provider Integrity Pact
- Completed T2.2-21 Supplier Code of Conduct
- Completed T2.2-22 Insurance provided by the Contractor
- Completed T2.2-23 Transnet Vendor Registration Form
- Price List (C2.2) with pricing schedule
- Form of Offer & Acceptance (C1.1)
- Contract Data Part 2 (C1.2)
Health, Safety, and Environmental Management
- All personnel to hold valid medical certificates of fitness
- Mandatory site inductions for all employees
- Appointment of health and safety coordinator
- Provision and maintenance of first aid equipment and facilities on site
- Implementation of substance abuse management policy with competent testing
- Environmental requirements include:
- Waste management plan with disposal at registered facilities
- Spill response plan for hazardous substances
- Dust control measures
- Storm water and dewatering management
- Proper disposal certification for removed units
- Reporting of all accidents within 24 hours (death or injury) or 48 hours (other incidents)
- Daily site diary and site instruction books to be maintained
Evaluation Criteria
Responsive bids will be evaluated using the 80/20 preference point system. Eighty points are allocated for price, while twenty points are dedicated to specific goals, including B-BBEE compliance and targeted enterprise ownership. Bidders must also demonstrate strict compliance with the NEC3 Term Service Contract conditions.
Related opportunity: NEF Invites Proposals for Head Office Refurbishment
Submission Guidelines
All tender offers must be submitted exclusively via the Transnet e-Tender Submission Portal. Telephonic, telegraphic, facsimile, or e-mailed tender offers will not be accepted. Bidders must ensure all documentation, including valid tax clearance and B-BBEE certificates, is uploaded timeously before the closing deadline.
Download Tender Documents
For technical or procedural enquiries, contact Celeste Jacobs at 021-940-1887 or celeste.jacobs@transnet.net. Prospective bidders can download the complete documentation directly from the official portal:
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