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    Department of Transport Tenders 3-Year Cleaning Services Contract

    MoBy No Comments4 Mins Read

    The Department of Transport has published an open tender for the appointment of a service provider to render comprehensive professional cleaning services at its head office in Pretoria for a three-year period . This contract aims to maintain optimal hygiene, sanitation, and aesthetic standards across all operational spaces while ensuring compliance with health, safety, and labour regulations .

    Scope and Service Areas

    The cleaning services are required for the Forum Building at 159 Struben Street, Pretoria, covering approximately 30,448.80m² of Gross Lettable Area . The Department occupies the Mezzanine, Ground Floor, and First to Sixth Floors, including offices, entrances, reception areas, lifts, staircases, corridors, conference venues, kitchens, and ablution facilities . The service provider must cater to a staff complement of approximately 800 employees .

    Comprehensive Service Requirements

    The scope of work includes daily cleaning operations, scheduled deep cleaning, periodic fumigation, and specialised sanitary care . The service provider is fully responsible for supplying all necessary personnel, cleaning machinery, consumables, and management oversight .

    Personnel Requirements:

    • Minimum deployment of 30 staff members, including supervisors and cleaners
    • Costings must account for annual salary escalation, leave, overtime, uniforms, and statutory contributions
    • All employees must be paid in full and on time, with proof of payment submitted monthly

    Equipment and Consumables:

    • Wet and dry industrial vacuum cleaners (minimum of 10)
    • Industrial steam and dry carpet cleaning machines (8 industrial machines)
    • Automated paper hand towel dispensers and air fresheners with Size “D” batteries
    • Continuous supply of toilet paper, hand towels, liquid soap, germ-killers, furniture polish, and refuse bags

    Specialised Services

    • Deep Cleaning: Quarterly deep cleaning of ablutions, lobbies, kitchens, reception areas, stairs, and lifts
    • Carpet and Upholstery Care: Quarterly steam cleaning of carpets and upholstered furniture
    • Fumigation: Full-building fumigation on a quarterly basis
    • Sanitary Bins: Weekly replacement and servicing of feminine hygiene waste receptacles
    • Automated Dispensers: Installation and servicing of automatic air freshener and hand soap dispensers

    Mandatory Technical Requirements

    Bidders must submit valid certifications and registrations to avoid disqualification:

    • Valid certification/registration with the South African Pest Control Association (SAPCA) or a valid National Certificate in Pest Control from a registered Pest Control Operator
    • Valid membership certificate with a professional cleaning association such as the National Contract Cleaners Association (NCCA), Cleaning Association of South Africa (CASA), or Black Economic Empowerment Cleaning Association (BEECA)
    • Valid Waste Management Licence issued under the National Environmental Management: Waste Act
    • Valid Company Registration Certificate with CIPC
    • Public Liability Insurance with a minimum cover of R5,000,000
    • Valid Letter of Good Standing issued by the Compensation Commissioner (COIDA Act 130 of 1993)
    • Occupational Health and Safety Act compliance confirmation, including at least one competent First Aider

    Evaluation Criteria

    Stage 1: Mandatory Compliance Requirements – Outright disqualification for non-compliance

    Stage 2: Mandatory Technical Compliance Requirements – Bidders must submit all required certifications and registrations

    Stage 3: Functionality Evaluation – Bidders must achieve a minimum threshold of 70 points out of 100 to proceed. The evaluation criteria include company experience and project team competency

    Stage 4: 80/20 Preference Points System – Points are allocated for price (80 points) and specific goals (20 points) based on ownership categories

    Preference Points Allocation

    The 20 points for specific goals are distributed as follows:

    • Black Owned (BO): Maximum 10 points (100% BO = 10 points; >50% = 5 points)
    • Women Owned (WO): Maximum 6 points (100% WO = 6 points; >50% = 3 points)
    • Black Designated Group (BDG): Maximum 4 points (100% BDG = 4 points; >50% = 2 points)

    Key Dates and Submission

    • Briefing Session (Non-Compulsory): Wednesday, 09 September 2026 at 11:00 via Microsoft Teams
    • Closing Date: Wednesday, 23 September 2026 at 11:00
    • Submission: Two-envelope system – Technical Proposal and Financial Proposal must be submitted in separate sealed envelopes
    • Validity Period: 120 business days from closing date

    Related opportunity: JW Seeks Cleaning Material Supplier for Re-Advertised Tender

    Contact Details

    • SCM Enquiries: MakgobatlouS@dot.gov.za / NyawoN@dot.gov.za
    • Technical Enquiries: Lehari@dot.gov.za

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