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    Johannesburg Water Tender: Supply Computers & Laptops

    MoBy No Comments4 Mins Read

    Johannesburg Water (SOC) Ltd has issued a significant tender for the supply and delivery of desktop computers, laptops, IT tablets, and ICT peripherals on an as-and-when required basis over a 36-month period. Tender JW IT 014/25 represents a substantial opportunity for qualified IT suppliers to secure a long-term contract with a major South African public entity.

    The tender was published on 5 December 2025 and will close on 17 February 2026 at 10:30 AM. Bid documents must be deposited in the tender box located at Turbine Hall, 65 Ntemi Piliso Street, Newtown, Johannesburg. A non-compulsory briefing session is scheduled for 12 December 2025 at 10:00 AM at the same venue.

    Scope of Equipment and “As-and-When” Delivery Model

    The appointed service provider will supply a wide range of ICT hardware, including:

    • Desktop computers (all-in-one and tower configurations)
    • Business-grade laptops with docking stations
    • IT tablets with styluses and protective cases
    • Peripherals: monitors, keyboards, mice, webcams, headsets, and UPS units

    All equipment must be new, unused, and sourced directly from the OEM or its authorised distributor. Deliveries must be made within 5 working days of a call-off order to Turbine Hall, 65 Ntemi Piliso Street, Newtown, Johannesburg, 2001. The quoted price must be firm, inclusive of VAT, and remain valid for the entire 36-month contract period.

    Mandatory Submission Requirements

    Bidders must comply with stringent administrative requirements including:

    • Valid Central Supplier Database (CSD) registration
    • SARS tax compliance status
    • Certificate of Authority or Board Resolution
    • Completed Municipal Bidding Documents (MBD forms 1, 3.2, 4, 6.1, 8, and 9)
    • Municipal rates and taxes clearance (not older than 90 days)
    • For desktop/laptop bids: Valid Reseller Authorization Letter from manufacturer/distributor

    Failure to provide mandatory documentation will result in disqualification. Bidders have a 3-day grace period to rectify missing administrative documents only—functionality and pricing documentation must be complete at submission.

    Evaluation & Adjudication Process

    The tender follows a four-stage evaluation process:

    1. Mandatory Evaluation: Pass/fail criteria including scope selection and pricing schedule completion
    2. Administrative Evaluation: Verification of all required documents
    3. Functionality Evaluation: Minimum score of 70/100 based on proven experience providing similar IT equipment
    4. Preference Points Evaluation: 80/20 system (80 points for price, 20 for specific goals)

    Specific goals include 10 points for businesses owned 51% or more by Black Youth and 10 points for businesses owned 51% or more by Black People with Disabilities. Proof requires valid B-BBEE certificates or sworn affidavits with supporting documentation.

    Pricing Structure & Financial Considerations

    The tender requires non-firm prices subject to escalation using a prescribed formula. Prices must be submitted for Year 1, Year 2, and Year 3, with 15% of the bid price remaining firm and 85% subject to adjustment based on index fluctuations.

    Bidders must provide detailed pricing for all items in the schedule, including VAT separately. Quarterly exchange rate fluctuations must be reported with proper justification. The evaluation will carefully assess arithmetic accuracy, with unauthenticated alterations potentially leading to disqualification.

    Related opportunity: Johannesburg Water Tender: Roof, Gutter & Door Repairs

    How to Access the Official Tender Document

    The complete tender documentation is available for free download from the National Treasury’s eTenders portal:

    For technical inquiries, contact Mr. Omar Mukhtar at 011-688-6543 or omar.mukhtar@jwater.co.za.
    For supply chain questions, contact Ms. Nthabiseng Matabane at 011-688-1512 or nthabiseng.matabane@jwater.co.za.

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