The Alfred Duma Local Municipality has issued an open tender for the appointment of a panel of service providers for the supply and delivery of stationery . This is a two-year opportunity for suppliers of office consumables with a proven track record.
Tender Overview and Key Dates
The tender, numbered DF 04/2026, was published on 13 July 2026, with bids closing on 20 August 2026 at 11:00 . A compulsory briefing session will be held on 22 July 2026 at 10:00 at the Ladysmith Town Hall, 47 Queens Street, Ladysmith . Bids must be hand-delivered to the bid box at the Public Entrance Door, Ground Floor of the Lister Clarence Building, 221 Murchison Street, Ladysmith . Enquiries should be directed to WP Madonsela at 036-637-2231 or wpmadonsela@alfredduma.gov.za .
Scope of Work
The appointed service providers will supply and deliver a wide range of stationery items to the municipality for a period of two years from the date of appointment. The required items include lever arch files, accessible files, file folders, pens, pencils, permanent markers, staples, cards, highlighters, books, exam pads, tape, file fasteners, plastic files, sleeves, punches, staplers, glue sticks, paper of various sizes, pins, erasers, paper clips, rubber bands, rulers, staple removers, whiteboard markers, masking tape, finger cones, envelopes, scissors, chalk, Post-it flags, tally rolls, and storage boxes. The list is not exhaustive, and all stationery items required by the municipality will be procured through this bid.
Functionality Evaluation Criteria
Bidders must achieve a minimum functionality score of 80% to be eligible for the second round of evaluation. The criteria include:
- Number of contracts of similar nature (20 points): Five points per contract for stationery supply orders above R20,000 in government or private institutions. Bidders must attach orders/appointment letters AND reference letters as proof.
- Bank Statement/Letter of Financial Intent (30 points): From an accredited financial institution not older than 3 months, with scoring based on the amount available in the Directors’ or Company’s bank account.
Specific Goals and Evaluation
Bids will be evaluated using the 80/20 preferential points system, where 80 points are for price and 20 points are for specific goals:
- Race (HDI) 5 points: Ownership verification will be conducted in line with the Central Supplier Database and BBBEE scorecard attributes.
- RDP Goals 15 points: The bidding company must prove it is located in the Alfred Duma Local municipal area.
Related opportunity: Agricultural Research Council Seeks Office Furniture Supply in Pretoria
Mandatory Documents
The following documents are mandatory and must be submitted:
- Municipal Rates and Service Charges and Water Statements where the company is located
- Original BBBEE Certificate/JV BBBEE Certificate (if a joint venture) or Certified Copy
- Joint Venture Agreement (if applicable)
- CSD Report (bidders must be registered on the Central Suppliers Database)
Download Tender Document
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