Airports Company South Africa (ACSA) has issued Request for Quotation RFQ 54103 for the provision of Christmas décor for the 2026/2027 festive season. This comprehensive national contract targets experienced event and décor specialists to elevate the festive ambiance across South Africa’s premier aviation hubs.
Scope of Works and National Footprint
The appointed service provider will handle the full project lifecycle for all nine ACSA airports :
- Installation: Set up of existing Christmas decorations with secure electrical cords and non-hazardous covers
- Maintenance: Ongoing upkeep throughout the display period, with malfunctioning items repaired or replaced within three days of notification
- Removal: Complete removal within seven days following the end of the display period
- Waste Disposal: Proper disposal of all waste, leaving areas clean and debris-free
- Equipment: Supply of all necessary equipment including lifts and tools
- Stock Audit: Detailed stock audit for each airport following appointment
The service provider must also develop a Christmas campaign concept for all nine airports, including marketing collateral, printing, and setup, and compile a comprehensive closeout report with Return on Investment (ROI) analysis .
Project Timeline
- Installation Period: 1 November 2026 to 30 November 2026
- Display Period: 1 December 2026 to 6 January 2027 (with official Christmas lighting on 1 December)
- Removal Period: 7 January 2027 to 13 January 2027
- 24/7 Availability: Required throughout the display period for urgent requirements
Airport Sites
The project covers nine airports :
- O.R. Tambo International Airport
- King Shaka International Airport
- Cape Town International Airport
- Bram Fischer International Airport
- King Phalo Airport
- George Airport
- Kimberley Airport
- Chief Dawid Stuurman International Airport
- Upington International Airport
Work hours vary by airport. At O.R. Tambo International Airport, work is only permitted between 22h00 and 04h00. Bidders must demonstrate capacity for simultaneous installations across all sites.
Mandatory Documentation Requirements
Bidders must submit the following documents. Failure to submit mandatory returnable documents will lead to disqualification:
Mandatory Returnable Documents:
- SBD 3.3: Priced offer (completed pricing schedule)
- COIDA: Valid Compensation for Occupational Injuries and Diseases Act certificate
- Health and Safety Pack: Comprehensive, project-specific file compliant with ACSA standards
- Detailed Project Approach: Including design ideas and features to enhance festive décor
Other Required Documents (may be requested after closing):
- Declaration of Interest Form and Politically Exposed Persons declaration
- SBD 4: Bidder’s Disclosure Form
- SBD 6.1: Preference Points Claim Form
- Confidentiality and Non-Disclosure Agreement
- B-BBEE Certificate and Scorecard or BBBEE QSE/EME Affidavit
- Verifiable medical certificate/report as proof of disability (for preference claims)
- Tax PIN number
- Certificate of Incorporation of the bidding entity showing ownership split
- Central Supplier Database (CSD) Report
- VAT Questionnaire
- ACSA Terms and Conditions acceptance
Note: Bidders must ensure all conditions, documents, and information remain valid for the duration of the contract period. Updated documents must be submitted immediately when information changes.
Compulsory Virtual Briefing Session
Attendance at the mandatory pre-bid clarification meeting is strictly enforced. Bidders who fail to attend will be automatically disqualified from the evaluation process.
- Date: Wednesday, 22 July 2026
- Time: 12:00
- Venue: Virtual (Microsoft Teams)
Electronic Submission Protocols
In alignment with ACSA’s digital procurement strategy, all quotation responses must be submitted electronically. Bidders must email their proposals to the designated procurement inbox. To prevent system timeouts, submissions must be broken into at least four separate attachments, each not exceeding 4MB.
- Submission Email: acsarfq@airports.co.za
Related opportunity: uMlalazi Seeks Events Management Panel for 3-Year Contract
Key Dates and Project Timelines
Suppliers must act swiftly to meet the strict deadline for this high-profile national project.
- Closing Date: Wednesday, 05 August 2026
- Closing Time: 12:00
- Installation Period: 01 November to 30 November 2026
- Display Period: 01 December 2026 to 06 January 2027
- Removal Period: 07 January to 13 January 2027
Enquiries and Document Access
For technical and supply chain queries, contact Helen Mahlangu at helen.mahlangu@airports.co.za or 079-696-4621. Download RFQ 54103 Christmas Décor Document
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