The National Research Foundation (NRF) has issued Request for Quotation NRF/RIISA SCM RFQ 128/2025-26 for the supply and delivery of high-performance laptops and monitor screens to support research infrastructure at its Brummeria Campus in Pretoria. This urgent procurement targets accredited IT equipment suppliers capable of delivering premium computing solutions for research and administrative operations.
Tender Overview and IT Equipment Scope
The RFQ seeks qualified service providers to supply and deliver:
- Two (2) 14-inch high-performance laptops with specified configurations
- Nine (9) 34-inch 4K monitor screens with HDMI cables
- All associated accessories including docking stations, bags, and power adapters
Delivery must be made to the NRF Building, South Gate, CSIR Complex, Meiring Naudé Road, Brummeria, Pretoria, 0184.
Laptop and Monitor Technical Specifications
Bidders must quote for the following minimum specifications:
- Laptop 1: Yoga 7i or equivalent 2-in-1 Gen 10 with Intel i9 processor, 1TB PCIe SSD Gen 4, 32GB LPDDR5X RAM, internal LTE, 3-year onsite warranty, plus docking station, backpack and extra power adapter
- Laptop 2: Lenovo ThinkPad T14 or equivalent with Intel i7 processor, 1TB storage, 32GB RAM, backlit keyboard, internal LTE, 3-year onsite warranty, plus docking station, backpack and laptop bag
- Monitors: Nine (9) 34-inch 4K screens with HDMI cables or equivalent specifications
Mandatory Compliance Documentation
Proposals will be disqualified without:
- Fully completed and signed SBD 1, SBD 4 and SBD 6.1 forms
- Valid Central Supplier Database (CSD) registration with MAAA number
- Tax Compliance Status PIN or printed TCS certificate
- Valid B-BBEE certificate or sworn affidavit for EME/QSE status
- Two (2) contactable reference letters for similar IT equipment supply within the past three years
Evaluation and Preference Point System
Quotations will be assessed using a multi-stage process:
- Stage 1: Administrative compliance verification
- Stage 2: Technical specification compliance (minimum threshold applies)
- Stage 3: Price and preference evaluation using the 80/20 preference point system
- Stage 4: Tax compliance verification
- Stage 5: Award recommendation and contract signing
Submission Guidelines and Deadlines
Quotations must be emailed to tender.enquiries@nrf.ac.za by 11:00 on Tuesday, 24 March 2026. Late submissions will not be considered. All prices must be quoted in South African Rand, inclusive of VAT and delivery costs, and remain firm for 90 days from closure. No briefing session will be conducted for this RFQ.
Related opportunity: HSRC Seeks Contractor for CCTV Installation and Maintenance
Contact Information and Document Access
For enquiries, contact the SCM Coordinator at 012-481-4000 or tender.enquiries@nrf.ac.za. Download the full tender document: RFQ128A – ICT Laptops and Monitors
The NRF reserves the right not to appoint any service provider. Payment will be processed within 30 days of valid invoice approval per PFMA regulations.
Stay Updated
Want to stay informed about more tenders, funding opportunities, and business tips? Follow our updates on the StepApp Network:
- WhatsApp Channel: Follow StepApp Updates
- Facebook Page: Follow us
- WhatsApp Group: Join here
- LinkedIn Profile: Connect with StepApp
- X (Twitter): Follow StepApp SA on X