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    Petroleum Agency SA Seeks Travel Management Provider

    MoBy No Comments3 Mins Read

    The Petroleum Agency of South Africa (PASA) has issued an open tender (PASA-T-2027-02) for the provision of comprehensive Travel Management Services. This strategic thirty-six (36) month contract aims to streamline, optimize, and professionalize travel and accommodation arrangements for PASA employees and stakeholders, ensuring cost-effective, compliant, and seamless travel experiences both locally and internationally from its Cape Town headquarters.

    Scope of Services

    The successful bidder must be an International Air Transport Association (IATA) accredited Travel Management Company (TMC) capable of delivering a full suite of travel solutions. Key operational deliverables include:

    • Coordination of domestic and international air travel, accommodation, and car rental or shuttle services.
    • Provision of reliable after-hours and emergency travel support outside of normal working hours (17:00 to 08:00 on weekdays, and 24/7 on weekends and public holidays).
    • Management of conference and venue bookings, as well as group travel arrangements.
    • Implementation of robust financial management, including monthly invoicing aligned with purchase orders and detailed Management Information System (MIS) reporting on travel expenditure and cost savings.
    • Conducting workshops and training sessions for PASA travel bookers to ensure system proficiency and policy compliance.

    Mandatory Compliance Requirements

    To be considered responsive, bidders must submit a stringent compliance package demonstrating industry readiness and operational legitimacy. Essential documentation includes:

    • A valid Central Supplier Database (CSD) registration report reflecting an active MAAA status.
    • A current SARS Tax Compliance Status PIN.
    • A valid Broad-Based Black Economic Empowerment (B-BBEE) certificate or sworn affidavit.
    • Proof of valid IATA accreditation.
    • A formal declaration that the bid will remain valid and open for acceptance for a minimum of 120 days from the closing date.

    Evaluation Criteria

    Proposals will be evaluated in strict accordance with the Preferential Procurement Policy Framework Act and PASA’s Supply Chain Management policies. The adjudication process utilizes the applicable preference point system (80/20 or 90/10), allocating the majority of points for price competitiveness. The remaining points are awarded for specific transformation goals, such as B-BBEE status level contribution. PASA reserves the right to conduct supplier due diligence, including site visits, prior to the final award.

    Submission Guidelines

    There will be no tender briefing session for this procurement. Bidders may submit their proposals either electronically or physically. Electronic submissions must be sent to tender@petroleumagencysa.com. Alternatively, physical bids can be delivered to PASA’s offices at 1st Floor, Heron Place, Heron Crescent, Century City, Cape Town, 7441. Bidders submitting proposals via the SCNET portal must also copy the official tender email address. The strict closing time is 12:00 on Tuesday, 08 December 2026. Late submissions will not be accepted under any circumstances. For enquiries, contact Zotwana Ziyanda at 021-938-3513 or tender@petroleumagencysa.com.

    Related opportunity: MQA Seeks Travel Management Company Until 2030

    Document Downloads

    Prospective bidders can access the complete tender documentation free of charge via the official National Treasury eTender portal:

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