The Mandela Bay Theatre Complex, a prominent cultural institution in the Eastern Cape, is inviting qualified catering service providers to submit quotations for the supply and delivery of pre-packed lunch packs. This Request for Quotation (MBTC-SCM/43/2026) presents a valuable opportunity for CSD-registered, compliant catering companies in the Eastern Cape to secure a government contract for event catering services.
Tender Overview: MBTC-SCM/43/2026 Lunch Pack Catering
The Mandela Bay Theatre Complex is seeking quotations for catering services to supply and deliver lunch packs for an upcoming event. This RFQ is issued under the Public Finance Management Act framework and follows transparent, competitive procurement principles.
Key tender details:
- Tender Number: MBTC-SCM/43/2026
- Organ of State: Mandela Bay Theatre Complex
- Tender Type: Request for Quotation
- Province: Eastern Cape
- Date Published: Friday, 6 March 2026
- Closing Date: Tuesday, 10 March 2026 at 11:00 sharp
- Service Delivery Date: Wednesday, 13 March 2026 at 12:00
- Delivery Location: Mendi Art Centre, New Brighton, Gqeberha, 6001
- Briefing Session: None scheduled
For technical enquiries, contact Thembela Liwani at scm@mandelabaytheatre.co.za or lutho@mandelabaytheatre.co.za, or call 069-831-8200.
Service Specifications: 70 Lunch Packs with Full Menu Requirements
The scope of work requires the successful catering provider to supply and deliver pre-packed lunch packs for 70 attendees. All items must be fresh, properly packaged, and delivered punctually to support the event schedule at the Mendi Art Centre.
Mandatory menu specifications for each lunch pack:
- One chicken drumstick
- Sandwich options: tomato and cheese OR ham and cheese
- Chips: Simba or equivalent small packet
- Fresh fruit: banana or apple
- 400ml assorted cool drink
- Appropriate packaging to maintain food quality during transport
All prices quoted must be VAT inclusive and include full delivery costs to the specified address. Suppliers must provide a detailed price breakdown per item when submitting their quotation. Quotations must remain valid for a period of 90 days from the closing date.
Mandatory Eligibility and Documentation Requirements
Prospective service providers must be registered on the Central Supplier Database (CSD) at www.csd.gov.za. CSD registration is compulsory, and suppliers must provide their CSD supplier number (format: MAAA___________) with their submission.
Required documentation for submission:
- Valid BBBEE Certificate or Sworn Affidavit
- Completed SBD4: Bidder’s Disclosure Form
- Completed SBD6.1: Preference Points Claim Form (80/20 system)
- Company quotation on official letterhead with detailed price breakdown
- Proof of CSD registration with supplier number
- All prices must be firm, VAT inclusive, and include delivery
Suppliers must complete the official MBTC RFQ response form and attach all supporting documentation. Failure to submit any mandatory document will result in immediate disqualification. No prepayment or upfront payment will be made by the Mandela Bay Theatre Complex; payment terms will be as per standard government procurement processes.
Submission Process and Critical Deadlines
Quotations must be submitted electronically in PDF format to both scm@mandelabaytheatre.co.za and lutho@mandelabaytheatre.co.za. Alternatively, submissions may be hand-delivered to 68 Cape Road, Gqeberha, marked for the attention of Ms. Thembela Liwani.
Critical deadlines and submission steps:
- Quotation closing date: Tuesday, 10 March 2026 at 11:00 sharp
- Submit completed RFQ response, pricing schedule, and all mandatory forms to the designated email addresses
- Ensure all documents are compiled clearly with company stamp and authorised signature
- Include CSD supplier number on all submission documentation
- Retain proof of submission for your records
Late submissions will not be considered under any circumstances. Suppliers are strongly advised to submit quotations well in advance of the closing time to avoid technical delays or connectivity issues.
Evaluation Framework: 80/20 Preference Point System
As the contract value is expected to be below R50 million, the 80/20 preferential point system will be used for evaluation.
- Price (80 points): Points are calculated based on the lowest acceptable quote.
- Specific Goals (20 points): Crucially, the MBTC is awarding points for specific demographic goals, including ownership by Youth, Women, Black people, and People Living with Disabilities, as well as Locality (being based in the Nelson Mandela Bay Metro or Eastern Cape). Suppliers must claim these points on the SBD 6.1 form and provide proof.
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Access Tender Documents and Submit Your Quotation
All tender documentation, including the full RFQ package and mandatory SBD forms, is available for download from the National Treasury’s eTenders portal.
Essential links for suppliers:
Action checklist for prospective bidders:
- Download and review the full tender document from the eTenders portal
- Confirm CSD registration status and gather all mandatory documentation
- Complete SBD4 and SBD6.1 forms accurately with authorised signatures
- Prepare a firm, VAT-inclusive price quotation with detailed breakdown for 70 lunch packs
- Compile all documents and submit to scm@mandelabaytheatre.co.za and lutho@mandelabaytheatre.co.za before 11:00 on 10 March 2026
This RFQ represents a streamlined procurement opportunity for qualified catering enterprises to partner with a leading cultural institution in the Eastern Cape. Suppliers who meet the CSD, BBBEE, and documentation requirements are encouraged to submit competitive, compliant quotations before the closing deadline.
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