Artscape, a premier Cultural Institution under the Cultural Institutions Act 1998 and a Schedule 3A National Entity under the Public Finance Management Act, is inviting qualified catering service providers to submit quotations for the supply and delivery of pre-packed savoury boxes. This Request for Quotation (RFQ156/2025) presents a valuable opportunity for BBBEE-compliant, Halaal-certified catering companies in the Western Cape to secure a government contract.
Tender Overview: Artscape RFQ156/2025 Catering Services
Artscape is seeking quotations for catering services valued at or below R500,000.00. This specific RFQ relates to the provision of in-house catering for a CEO Meeting with Client staff, requiring service for 60 attendees. The successful supplier will be responsible for delivering pre-packed savoury boxes and cool drinks to Artscape’s premises at DF Malan Street, Foreshore, Cape Town, 8001.
Key tender details:
- Tender Number: RFQ156/2025
- Organ of State: Artscape
- Tender Type: Request for Quotation
- Province: Western Cape
- Date Published: Friday, 6 March 2026
- Closing Date: Tuesday, 10 March 2026 at 13:00
- Service Delivery Date: Wednesday, 11 March 2026 by 12:30 pm
- Delivery Location: DF Malan Street, Foreshore, Cape Town, 8001
- Briefing Session: None scheduled
For technical enquiries, contact Jeremy at jeremyv@artscape.co.za. For Supply Chain Management queries, contact scm@artscape.co.za or call 021-410-9800.
Service Requirements: Pre-Packed Savoury Boxes for 60 Guests
The scope of work requires the successful catering provider to facilitate in-house catering for 60 people with strict adherence to Halaal certification requirements. The service must be delivered punctually to support Artscape’s executive meeting schedule.
Mandatory menu specifications for each savoury box:
- One chicken drumstick
- Assorted pastries: Mini mince pie, samoosa, half moon (chicken)
- One mini beef burger
- One mini dessert
- One cool drink per person (Coke, Fanta, Appletiser or equivalent)
- Napkins included per serving
All catering must be Halaal-certified, and suppliers must submit a valid Halaal Certificate with their quotation. The service is for pre-packed boxes only; no on-site food preparation or buffet service is required.
Eligibility and Mandatory Documentation
Prospective service providers must be registered on the Central Supplier Database (CSD) at www.csd.gov.za. Registration is mandatory, and a copy of the supplier’s BBBEE Certificate or Sworn Affidavit must accompany the quotation.
Required documentation for submission:
- Valid BBBEE Certificate or Sworn Affidavit
- SARS Registration Number and SARS Status PIN
- Completed SBD4: Bidder’s Disclosure Form
- Completed SBD6.1: Preference Points Claim Form
- Completed SBD8: Declaration of Bidder’s Past Supply Chain Management Practices
- Completed SBD9: Certificate of Independent Bid Determination
- Valid Halaal Certification
- Proof of CSD Registration
All prices submitted must be firm and VAT inclusive. Suppliers are deemed to have read and accepted the Government Procurement: General Conditions of Contract (GCC) of July 2010, available at http://www.treasury.gov.za.
Submission Guidelines and Key Deadlines
Quotations must be submitted electronically in PDF format to scm@artscape.co.za. Late submissions will not be considered under any circumstances.
Critical deadlines and submission steps:
- Quotation closing date: Tuesday, 10 March 2026 at 13:00 sharp
- Submit completed RFQ response, pricing schedule, and all mandatory forms to scm@artscape.co.za
- Ensure all documents are compiled into a single PDF file where possible
- Include company stamp and authorised signature on the supplier response form
- Retain proof of submission for your records
Suppliers are advised to submit quotations well in advance of the closing time to avoid technical delays. Artscape reserves the right to reject any quotation that is incomplete, non-compliant, or submitted after the deadline.
Evaluation Criteria: 80/20 Preference Point System
As the total value of this RFQ is estimated to be below R500,000, Artscape will apply the 80/20 preferential point system. This means 80% of the evaluation score is based on price, while the remaining 20% is allocated based on the supplier’s B-BBEE status level. This system favours competitive pricing combined with a strong B-BBEE contribution.
Related opportunity: BMA Issues Urgent Catering Tender for Minister’s Beitbridge Visit
How to Access Tender Documents and Submit Your Quote
All tender documentation, including the full RFQ package and mandatory SBD forms, is available for download from the National Treasury’s eTenders portal.
Essential links for suppliers:
- Download RFQ156/2025 Tender Document
- Register on Central Supplier Database (CSD)
- Access Government General Conditions of Contract
Stay Updated
Want to stay informed about more tenders, funding opportunities, and business tips? Follow our updates on the StepApp Network:
- WhatsApp Channel: Follow StepApp Updates
- Facebook Page: Follow us
- WhatsApp Group: Join here
- LinkedIn Profile: Connect with StepApp
- X (Twitter): Follow StepApp SA on X