The Gauteng Provincial Legislature (GPL) is inviting qualified catering service providers to submit bids for the appointment of a panel of service providers to deliver catering services for House Sittings, Committees’ Meetings, and other related special events. This Request for Bid (GPL014/2026) represents a significant opportunity for CSD-registered, compliant catering enterprises in Gauteng to secure a long-term government contract spanning 24 months.
Download Full Bidding Document: GPL 014_2026 CATERING SERVICES
Tender Overview: GPL014/2026 Catering Panel Appointment
The Gauteng Provincial Legislature, a constitutional institution responsible for oversight, law-making, and promoting public participation in Gauteng, is establishing a panel of pre-qualified catering service providers. This procurement follows the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations 2022, ensuring transparent and competitive bidding processes.
Key tender details:
- Tender Number: GPL014/2026
- Organ of State: Gauteng Provincial Legislature
- Tender Type: Request for Bid (Open Tender)
- Province: Gauteng
- Date Published: Friday, 6 March 2026
- Closing Date: Wednesday, 08 April 2026 at 11:00 sharp
- Contract Period: 24 months from date of last signatory
- Service Delivery Location: 43 Rissik Street, Johannesburg, 2000
- Briefing Session: Non-compulsory virtual session via Microsoft Teams on Tuesday, 31 March 2026 at 11:00
For bidding procedure enquiries, contact Vhukhudo Letshokota at vletshokota@gpl.gov.za. For technical enquiries, contact Buhle Mphuthi at bmphuthi@gpl.gov.za. All enquiries must be submitted in writing; telephonic enquiries will not be attended to.
Scope of Work: Catering for House Sittings and Special Events
The successful panel of service providers will deliver high-quality catering services for GPL House Sittings and related events. The Legislature has approximately 80 Members and 60 staff members who require catering during official proceedings. Services must align with industry standards and GPL specifications.
Core service requirements:
- Prepare and present high-quality food and beverages aligned with GPL menus (see Annexure A in tender document)
- Cater to diverse dietary requirements and cultural preferences
- Ensure timely delivery and setup at specified venues
- Provide all necessary equipment: cutlery, crockery, tablecloths, overlays, serving dishes, warm trays
- Supply condiments, serviettes, toothpicks, and pre-packed beverages (coffee, tea, milk, sugar, sweetener)
- Maintain strict hygiene, health, and safety compliance throughout service delivery
Important service standards:
- No plastic cutlery, crockery, or paper plates permitted unless pre-packaged offerings are specifically requested
- Tablecloths must be black, white, or cream (final colour advised per event)
- Food presentation must meet professional catering industry standards
- Price adjustments permitted once per annum, subject to CPI and prior written GPL approval
- All pricing must be VAT inclusive and cover preparation, transportation, setup, and all associated costs
Mandatory Eligibility and Documentation Requirements
Prospective service providers must be registered on the Central Supplier Database (CSD) at www.csd.gov.za. CSD registration is compulsory, and bidders must provide their CSD supplier number with submission.
Required documentation for submission:
- Technical Proposal detailing service capability and approach
- Completed and signed SBD1: Invitation to Bid
- Completed and signed SBD3.1: Pricing Schedule (Firm Pricing)
- Completed and signed SBD4: Bidder’s Disclosure (Original)
- Completed and signed SBD6.1: Preference Points Claim Form (Original)
- Certified copies of full Company Registration documents
- Certified copies of South African IDs for all Directors
- Company profile demonstrating relevant experience and capacity
- Valid Health and Safety compliance certificate
- One (1) hard copy bid proposal submitted to the designated address
- Optional: One (1) USB with replica of bid proposal
Additional compliance requirements:
- All prices must be quoted in South African Rand and remain firm for the bid validity period of 120 days
- B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs/QSEs) must be submitted to qualify for preference points
- Joint ventures or consortia must submit a signed agreement and consolidated B-BBEE certificate
- Subcontracting exceeding 25% of contract value requires GPL approval and adherence to B-BBEE parity requirements
Submission Guidelines and Critical Deadlines
Bid proposals must be submitted in accordance with the format, times, and location prescribed in the bidding document. Late submissions will not be accepted under any circumstances.
Submission options:
- Hand delivery: Deposit sealed bid envelope in the bid box at 43 Rissik Street, Johannesburg, 2000, Gauteng Provincial Legislature, City Hall. Bid box accessible Monday to Sunday, 08:00 to 17:00, including public holidays.
- Courier: Registered mail may be used; ensure sufficient time for security clearance at visitor entrance.
Critical deadlines:
- Bid closing date: Wednesday, 08 April 2026 at 11:00 sharp
- Non-compulsory virtual briefing: Tuesday, 31 March 2026 at 11:00 via Microsoft Teams
- Bid validity period: 120 days from closing date
Bid packaging requirements:
- Submit one sealed envelope or box containing all documentation
- Place financial proposal and cost-related references in a separate sealed envelope within the main submission
- Clearly mark front: Bid No: GPL014/2026
- Clearly mark back: Bidder’s Name, Address, and Contact Numbers
Evaluation Framework: Functionality and 80/20 Preference System
Bids that pass the functionality threshold will be evaluated using the 80/20 preference point system:
- Price (80 points): Scored based on the lowest acceptable quote.
- Specific Goals (20 points): Points are allocated based on ownership demographics, verified by registration documents and ID copies:
- Black Ownership (7 points maximum)
- Women Ownership (5 points maximum)
- Youth Ownership (5 points maximum)
- People with Disabilities Ownership (3 points maximum)
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Access Tender Documents and Register for Briefing Session
All bidding documentation, including the full request for bid package, pricing schedules, and mandatory SBD forms, is available for download from the National Treasury’s eTenders portal.
Essential links for prospective bidders:
This tender represents a strategic procurement opportunity for experienced catering enterprises to partner with a leading provincial legislative institution. Service providers who meet the CSD, B-BBEE, health and safety, and documentation requirements are encouraged to submit competitive, compliant bids before the closing deadline.
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