The National Museum Bloemfontein has issued a Request for Quotation (RFQ) under reference number Veh026 for the provision of comprehensive vehicle maintenance and mechanical repair services for its institutional fleet over a period of 60 months (5 years). This long-term contract ensures the continued operational readiness, safety, and roadworthiness of the museum’s vehicles, which are essential for collections transport, field research, outreach programmes, and administrative functions.
Overview of the National Museum Vehicle Maintenance RFQ
Published on 5 March 2026, this RFQ invites qualified and compliant automotive service providers based in the Mangaung/Bloemfontein area to deliver reliable, professional, and cost-effective mechanical services. The successful bidder will become a trusted partner in maintaining the museum’s mobility infrastructure, supporting its mission to preserve and promote South Africa’s natural and cultural heritage.
Scope of Services: Full Servicing and Repair Requirements
The scope includes:
- Full vehicle servicing according to manufacturer schedules
- Diagnosis of mechanical faults with detailed written reports
- Repair quotations and execution of approved work
- Emergency breakdown assistance and towing coordination (if required)
- Use of quality parts and lubricants meeting OEM specifications
The current fleet includes a Peugeot Partner 1.6HDi LWB (2023, 4,287 km) and other light motor vehicles, with potential additions during the contract period. All work must be performed at the service provider’s premises or via mobile unit, as agreed.
Key Submission Deadlines and Contact Information
Interested bidders must submit their quotations by 15:00 on Tuesday, 17 March 2026. Submissions must be hand-delivered in a sealed envelope, clearly marked with the RFQ number and description, and deposited into the official tender box at 36 Aliwal Street, Bloemfontein, 9300.
For inquiries:
- Supply Chain Management Unit – 051 447 9609 | scm@nasmus.co.za
There is no compulsory briefing session. Late, emailed, or faxed submissions will not be accepted.
Mandatory Documentation and Compliance Criteria
To be considered responsive, bidders must include:
- Valid SARS Tax Compliance PIN
- Proof of registration on the Central Supplier Database (CSD)
- B-BBEE certificate or sworn affidavit
- Three verifiable client references for similar vehicle maintenance contracts
- Company profile demonstrating workshop capacity, diagnostic equipment, and skilled staff
- Fully completed Standard Bidding Document (SBD 4 – Declaration of Interest)
All pricing must be firm, inclusive of VAT, and valid for 90 days from the closing date.
Evaluation Methodology and Preference Point Allocation
This RFQ will be evaluated under the 80/20 Preferential Procurement System, with a minimum 70% functionality threshold:
- Experience (3 points): 3–5 years in vehicle maintenance
- Workshop capacity (5 points): In-house equipment, location in Mangaung/Bloemfontein
- Human resources (5 points): Qualified mechanics with ≥5 years’ experience
- Financial sustainability (5 points): Audited statements showing R200K+ annual income
Preference points (20 total) will be awarded for:
- Black ownership
- Women ownership
- Youth ownership
- Disability ownership
Unverified claims receive zero points.
Related opportunity: SADPMR Tender: 3-Year Aircon Repair & Maintenance Panel
How to Access and Submit the Tender Documents
The complete RFQ package is available via the National Treasury’s eTenders portal through the following official links:
Bidders are strongly encouraged to review all specifications, confirm workshop eligibility, and ensure full compliance before submission.
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