The KwaZulu-Natal Department of Economic Development, Tourism and Environmental Affairs (EDTEA) has issued a Request for Quotation (RFQ) under reference number ZNT 22 EDTEA 25-26 for the appointment of a service provider to render comprehensive cleaning services at its Ministry Office and Extension Premises (181 & 187 Jabu Ndlovu Street) in Pietermaritzburg. The contract will span 36 months (3 years) and is essential to maintaining a professional, hygienic, and welcoming environment for staff, officials, and the public.
Overview of the KZN EDTEA Ministry Cleaning Services Tender
Published on 5 March 2026, this tender invites qualified and compliant cleaning service providers registered on the Provincial Suppliers Database to deliver daily janitorial services across multiple office sites. The successful bidder will be responsible for all aspects of interior cleaning, waste management, and hygiene compliance, reporting directly to the Assistant Director: Auxiliary Services.
Scope of Work: Office Locations and Service Requirements
The scope includes cleaning services for:
- EDTEA Ministry Office
- 181 and 187 Jabu Ndlovu Street Extension Offices
Services must cover:
- Daily cleaning of offices, corridors, restrooms, kitchens, and common areas
- Sanitisation of high-touch surfaces using SABS-approved disinfectants
- Waste removal, bin management, and recycling coordination
- Floor maintenance (sweeping, mopping, polishing)
- Restocking of hygiene consumables (soap, toilet paper, paper towels)
All personnel must be trained, uniformed, and able to communicate in IsiZulu or English. The department reserves the right to relocate offices during the contract period, and the service provider must accommodate such changes without cost escalation.
Key Dates, Compulsory Briefing, and Submission Guidelines
A compulsory briefing session and site inspection will be held on Tuesday, 17 March 2026 at 09:00 AM at the Cedara College Auditorium, KZN Department of Agriculture and Rural Development, 1 Cedara Road, Pietermaritzburg. Attendance is mandatory—bidders who do not attend will be disqualified.
Completed quotations must be hand-delivered in a sealed envelope, clearly marked with the tender number and description, and deposited into the official tender box at 270 Jabu Ndlovu Street, Pietermaritzburg, 3201, by 11:00 AM on Tuesday, 7 April 2026.
Upon submission, bidders must sign the official submission register at reception. Late, emailed, or faxed submissions will not be accepted.
Mandatory Documentation and Compliance Criteria
To be considered responsive, bidders must include:
- Valid SARS Tax Compliance PIN
- Proof of registration on the Provincial Suppliers Database
- B-BBEE certificate or sworn affidavit issued by a SANAS-accredited verifier or registered auditor
- Three verifiable client references for similar institutional cleaning contracts
- Fully completed KZN-specific bidding documents (MBD 1–9) as provided
- Declaration confirming no overdue municipal accounts
All documents must be signed, initialed on every page, and submitted on the original forms—reproduced or altered templates will be disqualified.
Evaluation Methodology and Preference Point Allocation
This RFQ will be evaluated under the 80/20 Preferential Procurement System:
- 80 points for competitively priced, compliant offers
- 20 points for specific empowerment goals:
- Black ownership
- Women ownership
- Youth ownership
- Disability ownership
- Local enterprise status (KwaZulu-Natal-based = 5 points)
Preference claims must be supported by certified documentation. Unverified claims receive zero points.
Related opportunity: PRASA Seeks Quotations for Cleaning Chemicals in Eastern Cape
How to Access and Submit the Tender Documents
The complete tender documentation is available for download from the National Treasury’s eTenders portal:
Tender Document Download Link
For inquiries:
- Supply Chain Management Unit – 033 264 2731 | Bids@kznedtea.gov.za
- Ms. Nonhlanhla Dlamini (Technical) – 076 943 5828 | Nonhlanhla.Dlamini@kznedtea.gov.za
Bidders are strongly encouraged to attend the compulsory briefing, review all specifications, and ensure full compliance before submission.
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