The Transport Education and Training Authority (TETA) invites suitably qualified service providers to submit proposals for integrated event management services. This strategic, long-term contract runs until 31 March 2030, aiming to elevate the quality, consistency, and strategic execution of all TETA events nationwide.
Scope of Services
The scope includes event conceptualisation, venue sourcing, logistics coordination, technical support, branding and decor, stakeholder management, catering coordination, protocol support, and post-event reporting. Specific deliverables include:
- Hybrid event management with fully functional virtual and physical setups
- Custom-designed stage, lighting, and audio-visual support
- Digital RSVP systems, delegate registration, and access control
- Media and public relations management
- Exhibition and stakeholder coordination
- Event decor, theming, and gala dinner arrangements
- Catering services including Halaal, Kosher, vegetarian, and Banting options
- Post-event satisfaction surveys and comprehensive reporting
Compulsory Briefing Session
Attendance at the virtual pre-tender briefing is strictly mandatory. Bidders failing to attend and formally register will be automatically disqualified from the evaluation process.
- Date: Friday, 18 September 2026
- Time: 11:00
- Venue: Microsoft Teams (Link provided below)
Key Dates and Deadlines
- Date Published: Friday, 11 September 2026
- Closing Date: Monday, 05 October 2026 at 11:00
- Briefing Session: Friday, 18 September 2026 at 11:00
Mandatory Requirements
Bidders must submit the following mandatory documents:
- Completed and signed SBD 1 form
- Fully completed Pricing Schedule (no. 19) and SBD 3.3 (Schedule no. 18)
- Signed Declaration of Interest (SBD 4)
- SARS PIN or CSD Supplier Number
- Minimum three years’ experience in event management
- At least three reference letters from current or previous clients
- CVs and qualifications for Lead Event Manager, Event Specialist, and PR Specialist (each with at least three years’ experience)
- Certified B-BBEE Certificate or sworn affidavit
- Company registration documents (CIPC)
- Signed banking details
- POPIA compliance assurance
- Employment Equity Compliance Certificate
- Letter of Authority for signatory
A compulsory briefing session will be held on 18 September 2026 at 11:00 via Microsoft Teams.
Related opportunity: QCTO Seeks 12-Month Panel of 5 Catering Service Providers
Enquiries and Documentation
For technical or procedural queries, contact Brenvan Samuels at 011-577-7027 or tenders@teta.org.za. Download the complete tender documentation and access the briefing link here:
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