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    City of Mbombela 36-Month War Room Construction Tender

    MoBy No Comments4 Mins Read

    The City of Mbombela has issued an open tender (COM154/2025) for the appointment of a service provider to establish a comprehensive War Room and Central Control Room. This strategic 36-month infrastructure project aims to revolutionize public safety, traffic management, and security surveillance across the municipality through advanced, multi-disciplinary system integration.

    Scope of Work & Technical Requirements

    The appointed service provider will supply, install, and maintain an integrated security system for the Central Control Room (“War Room”) and various remote sites. The scope includes:

    • Access Control System (facial/tag terminals, maglocks, turnstiles, intercoms)
    • Intruder Detection System (PIR detectors, glass break sensors, wireless alarm kits)
    • CCTV System (IP cameras, VMS servers, ANPR, central management software)
    • Network Infrastructure (Fibre optics, point-to-point radio links, 500Mb business fibre)
    • Control Room Furniture & Equipment (operator desks, chairs, safe, cabinets, VOIP phones, GSM radios)
    • Enterprise Monitoring Platform (mobile dispatch, tracking, alarm monitoring, digital dispatch)
    • Guard & Vehicle Monitoring System (mobile devices, fleet management software)
    • 36-month Service Level Agreement (SLA) with annual escalation.

    All systems must integrate seamlessly with the City’s existing CCTV and ANPR infrastructure, ensuring 24/7 uninterrupted connectivity and real-time response.

    Evaluation and Functional Criteria

    Bids will be adjudicated using an 80/20 preference point system. Functional evaluation heavily weights proven experience in constructing and maintaining security surveillance control rooms. Additional functionality points are awarded to bidders operating a local office within the City of Mbombela, ensuring rapid response capabilities and localized technical support.

    Mandatory Briefing Session

    Attendance at the compulsory briefing session is strictly required for bid validity.

    • Date: Monday, 08 June 2026
    • Time: 09:00
    • Venue: Mbombela Stadium, Gate 10, 2nd Floor Restaurant, 1 Bafana Road, Mataffin

    Mandatory Compliance & Returnable Documents

    Bidders must submit the following compulsory documents. Failure to submit any will lead to immediate disqualification.

    • CSD Full Registration Report (not older than 30 days from closing date; summary reports NOT accepted)
    • Valid Tax Compliance Status (TCS) PIN
    • Certified copy of valid B-BBEE certificate or sworn affidavit (for EMEs)
    • Company registration certificate (CIPC) and certified ID copies of all directors
    • Current municipal rates and taxes statements for the business AND all directors (or lease agreement with lessor’s statement / proof of residence from tribal authority if in a rural area)
    • COIDA certificate / Letter of Good Standing (reflecting relevant nature of business)
    • Public Liability Insurance (minimum R5,000,000)
    • PSIRA Letter of Good Standing and company registration certificate with PSIRA
    • SAIDSA Letter of Good Standing
    • MEGANET Certification
    • ICASA CECS (Communication) and CECNS (Networking) license for Ehlanzeni District OR an ICASA IECNS (Individual) License
    • Proof of ownership or lease agreement for a Guard Monitoring system (capable of generating reports, tracking guards’ movement, panic and GPS)
    • Company profile with CVs of key personnel
    • Three years audited financial statements (or applicable AFS based on public interest score)
    • Bank Rating with banking institution stamp
    • In case of a JV/Consortium: JV agreement (lead partner must have at least 51% majority shares), plus separate TCS, CSD report, ID copies, and CIPC certificates for each party.
    • Certified copies must not be older than three months. Copies of certified copies are unacceptable.

    Submission Guidelines and Contacts

    Sealed bids must be deposited in the tender box at the Mbombela Civic Centre, 1 Nel Street, before 11:00 on Wednesday, 17 June 2026. Late or electronic submissions will be strictly disqualified.

    For technical and procurement enquiries, contact Project Manager Jomo Malupe at jomo.malupe@mbombela.gov.za or Procurement Official Christopher Nkambule at christopher.nkambule@mbombela.gov.za.

    Related opportunity: Road Accident Fund Invites Quotes for Security System Maintenance in Nelspruit

    Access Tender Documentation

    Prospective bidders must download the complete bid specifications from the eTender portal:

    Strategic Value for Bidders

    Securing this contract positions specialized systems integrators as trusted partners in Mpumalanga’s smart city and public safety infrastructure landscape, offering sustained revenue and high-profile municipal exposure.

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