Johannesburg Water has issued a Request for Quotation (RFQ) under reference RFQJW00213DM25 for the Supply and Delivery of Branded 2026 Diaries for internal distribution across the utility. This procurement supports Johannesburg Water’s corporate identity, operational planning, and staff engagement initiatives for the upcoming year. The RFQ was published on Tuesday, 9 December 2025, with a strict closing deadline of Tuesday, 16 December 2025 at 16:00.
Tender Overview and Corporate Branding Purpose
As South Africa’s largest water utility, Johannesburg Water seeks to provide high-quality, professionally designed diaries to employees and stakeholders to promote organizational cohesion, planning, and brand visibility. The diaries will feature the Johannesburg Water logo and serve as a functional and symbolic tool for the 2026 calendar year.
Specifications for the 2026 Diary
The appointed supplier will deliver 5,000 units of A5-sized (148mm x 210mm), soft-touch, wire-bound diaries with the following features:
- Full-colour, laminated cover with Johannesburg Water logo (to be provided by JWater)
- Monthly and weekly planner layouts with ample writing space
- Key municipal and South African public holidays pre-printed
- Durable, recycled paper (minimum 100gsm) with matte finish
- Elastic closure band and elastic pen loop
- Inner back pocket for document storage
All diaries must be new, unused, and delivered in good condition, with samples available for approval prior to bulk production.
Mandatory Documentation and Submission Rules
To be considered responsive, bidders must:
- Provide a valid SARS Tax Compliance Status (TCS) PIN
- Be registered on the Central Supplier Database (CSD)
- Submit a completed SBD 4 (Declaration of Interest)
- Include a B-BBEE certificate or sworn affidavit
- Provide a detailed quotation on company letterhead, inclusive of VAT, delivery, and all associated costs
Quotations must be submitted electronically via the National Treasury’s eTenders portal:
Submit Quotation – RFQJW00213DM25
Email, fax, courier, or hand-delivered submissions will not be accepted. The quoted price must be firm and valid for 90 days from the closing date.
Evaluation Criteria and Preference Points
The RFQ will be evaluated under the 80/20 Preferential Procurement System:
- 80 points for price competitiveness (lowest compliant quote receives full points)
- 20 points for specific empowerment goals (Black, women, youth, and disability ownership)
All preference claims must be substantiated with certified documentation. Only compliant and technically responsive bidders will be considered.
Key Dates and Contact Information
- RFQ Published: 9 December 2025
- Closing Date & Time: 16 December 2025 at 16:00
- Delivery Address: Turbine Hall, 65 Ntemi Piliso Street, Newtown, Johannesburg, 2001
For inquiries, contact Ms. Dakalo Mavhunga at 011-688-1611 or dakalo.mavhunga@jwater.co.za.
Related opportunity: Johannesburg Water Tender: Supply Computers & Laptops
How to Access and Submit the Quotation
The complete RFQ documentation is available for download from the National Treasury’s eTenders portal:
RFQJW00213DM25 – 2026 Diary.pdf
With only seven days to respond and electronic submission mandatory, this RFQ offers printing and promotional product suppliers a timely opportunity to support a major metropolitan utility. Bidders are strongly encouraged to review specifications thoroughly and submit complete, compliant proposals before the 16 December 2025 deadline.
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