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    IEC Office Furniture Tender Open in Free State

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    The Electoral Commission of South Africa (IEC) has issued an open tender (IEC/FS-03/2026) for the supply, delivery, and installation of office furniture for its Free State Provincial operations. This strategic procurement initiative aims to furnish the provincial office with high-quality, compliant, and durable office furniture, ensuring a functional and professional working environment that supports the Commission’s mandate of managing free and fair elections.

    Scope of Supply and Installation

    The successful service provider will be responsible for the end-to-end provisioning of the required furniture. Key deliverables include:

    • Sourcing and supplying office furniture that strictly meets the SABS-approved technical specifications outlined in the tender document.
    • Safe and timely delivery of all items to the designated Free State Provincial Office.
    • Professional assembly and installation of all furniture at the specified location.
    • Removal of all packaging materials and ensuring the site is left clean and operational upon completion.

    Mandatory Compliance Requirements

    To be considered responsive, bidders must submit a comprehensive and fully compliant documentation package. Essential submissions include:

    • A valid Central Supplier Database (CSD) registration report reflecting an active MAAA status.
    • A current SARS Tax Compliance Status PIN.
    • A valid B-BBEE certificate or sworn affidavit.
    • Completed Local Content Declaration Templates (Annexures C, D, and E) as per the Department of Trade, Industry and Competition (dtic) guidelines.
    • Proof of authorization from the dtic if there is a need to import any raw materials or inputs, ensuring adherence to the stipulated local production and content thresholds.

    Non-Compulsory Briefing Session

    While not mandatory, a briefing session is highly recommended for prospective bidders to gain a deeper understanding of the project scope, technical specifications, and local content requirements. The session is scheduled for Friday, 13 November 2026, at 11:00. It will be held at 50 Monument Road, Uitsig, Bloemfontein, 9300.

    Evaluation Criteria

    Proposals will undergo a rigorous multi-stage evaluation process. Stage One involves a strict assessment of bid compliance, bidder disclosures, and mandatory documentation. Bids failing to meet any mandatory criterion, including local content declarations, will be disqualified immediately. Qualifying bids will proceed to Stage Two, where they will be evaluated on technical specifications, functionality, and price competitiveness in accordance with the IEC’s Supply Chain Management and Preferential Procurement policies.

    Related opportunity: Prince Albert Office Municipality Furniture Tender Open

    Submission Guidelines and Documents

    Completed bid documents must be placed in a separate, sealed envelope or suitable container, clearly marked with the company name and the tender reference number (IEC/FS-03/2026). Envelopes must be deposited in the official tender box at the Electoral Commission’s offices, 50 Monument Road, Uitsig, Bloemfontein, 9300. The strict closing time is 11:00 on Thursday, 26 November 2026. Late, faxed, or emailed submissions will not be accepted. For technical or procedural enquiries, contact Yash Sookan at 012-622-5700 or Sookany@elections.org.za.

    Prospective bidders can access the complete tender documentation and annexures free of charge via the official National Treasury eTender portal:

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