Lepelle Northern Water (LNW) has issued an open tender (LNW01/26/27) for the appointment of a professional communication agency to provide comprehensive communication services. This strategic three-year contract aims to augment LNW’s in-house capabilities, ensuring expert representation in media buying, public relations, crisis communication, and strategic brand management across the Limpopo province and beyond.
Scope of Communication Services
The successful agency will be required to deliver a diverse range of specialized communication solutions on an as-and-when-required basis. Key deliverables include:
- Strategic media buying and planning across national, regional, and community channels.
- Public relations services, including corporate video production, photography, videography, and executive profiling.
- Proactive crisis communication management and media training for LNW executives.
- Comprehensive media monitoring, daily sentiment analysis, and the provision of monthly, quarterly, and annual impact reports.
- Development of targeted media campaigns and consumer education initiatives.
Compulsory Briefing Session
Attendance at the official briefing session is strictly mandatory. Failure to attend and sign the attendance register will result in the immediate disqualification of the bid. The session is scheduled for Thursday, 29 October 2026, at 11:00. It will be held at Lepelle House, 01 Landros Mare Street, Polokwane, 0699. Bidders are advised to arrive early to complete all necessary registration procedures.
Mandatory Compliance Requirements
To be considered responsive, bidders must submit a comprehensive and fully compliant documentation package. Essential submissions include:
- A valid Central Supplier Database (CSD) registration report reflecting an active MAAA status.
- A current SARS Tax Compliance Status PIN.
- A valid B-BBEE certificate or sworn affidavit.
- Certified company registration documents (CIPC) and certified ID copies of all company directors (not older than six months).
- Fully completed and signed Standard Bidding Documents (SBD 1, SBD 3.1, SBD 4, and SBD 6.1).
Evaluation Criteria
Proposals will undergo a rigorous four-stage evaluation process to ensure technical competence and value for money:
- Stage 1: Administrative Compliance verification.
- Stage 2: Mandatory Requirements assessment.
- Stage 3: Functionality and Technical Evaluation, scoring company experience, key personnel expertise, and value-added initiatives.
- Stage 4: System Evaluation using the 80/20 preferential procurement point system, balancing price competitiveness with specific transformation goals.
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Submission Guidelines and Documents
Completed bid documents must be placed in a sealed envelope, clearly marked with the tender number (LNW01/26/27) and the description “Appointment of Communication Agency for the Provision of Communication Services”. Envelopes must be deposited in the designated bid box at 01 Landros Mare Street, Polokwane, 0699. The strict closing time is 11:00 on Friday, 20 November 2026. Bids must remain valid for 150 days from the closing date. Late, faxed, or emailed submissions will not be accepted. For technical enquiries, contact Happiness Baloyi at 015-295-1800 or happinessb@lepelle.co.za.
Prospective bidders can access the complete tender documentation free of charge via the official National Treasury eTender portal:
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