The Department of Water and Sanitation (DWS) has issued an open tender for the appointment of a service provider to supply and deliver groceries (food products) and cleaning consumables to the Roodeplaat Training Centre (RTC). This Request for Bid, numbered W11573, is a national tender that will run for a period of thirty-six months, from 01 July 2027 to 30 June 2030.
Tender Overview
- Tender Number: W11573
- Organ of State: Water and Sanitation
- Tender Type: Request for Bid (Open Tender)
- Province: National
- Date Published: Thursday, 1 October 2026
- Closing Date: Thursday, 12 November 2026 at 11:00
- Briefing Session: None
- Place of Delivery: Roodeplaat Training Centre, 157 Francis Baard Street, Pretoria, 0001
- Contract Duration: Thirty-six (36) months (01 July 2027 to 30 June 2030)
- Submission Method: Online through National Treasury E-Tender Portal. No email or departmental tender box submissions will be accepted.
Scope of Work
The successful bidder will supply and deliver a comprehensive range of groceries and cleaning consumables on an as-and-when-required basis. Key requirements include:
- Supply of grocery items including sauces, spices and herbs, breakfast cereals, sweet biscuits, hot beverages, baking and pastry items, preserved food items, snack items, starch items, 100% juices, fresh fruits, frozen vegetables, fresh vegetables, dairy products, red meat, white meat, and soft beverages.
- Supply of cleaning products including bleach, dishwashing liquid, household cleaning cream, washing powder, multi-insect powder and liquid, hand sanitizer, drain cleaner, disposable plates, cups, and cutlery, mop caps, plastic aprons, latex gloves, and Jeyes Fluid.
- Deliveries on a weekly basis or as and when required, including emergency deliveries within 18 hours.
- Standard delivery within 36 hours after receiving a request or notice to deliver.
- Food premises must have a valid Certificate of Acceptability (COA) issued by the relevant local authority.
- Compliance with health and safety standards, including food and safety regulations (R638).
- Packaging and transportation must comply with necessary legislation.
- Contract price fixed for the first twelve months, with potential CPI-based adjustments annually thereafter.
Mandatory Documents Required
Bidders must submit several mandatory documents, including:
- Valid Certificate of Acceptability (COA) for the food premises, issued by the relevant local authority in terms of Regulation 3 of R638 of 22 June 2018.
- Fully completed and signed SBD 1 (Invitation to Bid).
- Completed SBD 3.1/3.3 (Pricing Schedule).
- Completed SBD 4 (Declaration of Interest).
- Completed SBD 6.1 (Preference Points Claim Form).
- Valid B-BBEE Certificate or Sworn Affidavit.
- CSD Report with supplier number.
- Resolution of Board of Directors for company/close corporation/partnership.
- Resolution of Board of Directors to enter into consortia or joint ventures (if applicable).
- Detailed bid proposal in line with specifications.
- Valid Tax Compliance Status PIN.
- Company registration documents.
Evaluation Criteria
The bid will be evaluated in three phases. Phase 1 is mandatory compliance, requiring a valid Certificate of Acceptability. Phase 2 is functional/technical evaluation, where bidders must score a minimum of 70% to proceed. Criteria include previous experience (30 points), financial capability (20 points), transport and delivery capacity (30 points), and operational personnel (20 points). Phase 3 is price and specific goals using the 80/20 preference point system, with 80 points for price and 20 points for specific goals. Specific goals include women (5 points), people with disability (5 points), youth (5 points), location of enterprise (2 points), and B-BBEE status level contributors from level 1 to 2 which are QSE or EME (3 points).
Related opportunity: Necsa Seeks Food and Grocery Suppliers for 3-Year Panel
Enquiries
- Enquiries: Lebogang Phahlane at phahlanel@dwa.gov.za or 012-336-7738.
- Technical Enquiries: Nature Skosana or Bongani Malaza at 012-943-3303 / 082-896-2115 / 082-852-3588 or SkosanaL@dws.gov.za.
Document Downloads
Prospective bidders can access the complete tender documentation and submit their proposals via the official links below:
Bidders are advised to review the full document for detailed specifications and returnable schedules before the closing date.