Ingquza Hill Local Municipality has published an open tender (IHLM/25/2026-27/IDMS) inviting qualified service providers to render maintenance and servicing of its backup generators for a period of two years .
Tender Overview and Key Dates
This Request for Bid, published on 21 August 2026, seeks a contractor with proven mechanical engineering expertise to ensure business continuity during power failures or load shedding. Bids close on 23 September 2026 at 12:00, with no briefing session scheduled. Documents are downloadable from the municipality’s website (www.ihlm.gov.za) .
Scope of Services
The contract covers comprehensive maintenance across two categories:
- Preventative Maintenance: Annual servicing or every 200 running hours, including oil changes, coolant changes, filters, drive belts, and mechanical adjustments. The contractor must perform electrical tests, verify controller settings, and submit detailed maintenance reports.
- Reactive Maintenance: Emergency call-outs with a 2-hour response time for emergencies, 4 hours for urgent responses, and routine responses for other repairs. The contractor must provide 24-hour availability and attend to breakdowns until restored to good condition.
Response Time Requirements
- Emergency Response: 2 hours (events requiring immediate action to prevent equipment damage or harm)
- Urgent Response: 4 hours (failures significantly affecting services)
- Routine Response: As requested for other repairs
Functionality Evaluation Criteria
Bidders must achieve a minimum 70 points out of 100 to proceed to price evaluation:
- Company Experience (20 points): Minimum 2 traceable reference projects with signed appointment letters
- Key Personnel (50 points): Qualified Mechanical Technician (20 points), Electrical Technician (20 points), and Trade Tested Electrician (10 points)
- Methodology (30 points): Response time, maintenance routine, job cards, and comprehensive reports
Preference Points (80/20 System)
Specific goals allocation includes:
- Black-owned enterprises: 8 points
- Black youth-owned (18-35 years): 3 points
- Black women-owned: 4 points
- Black disability-owned: 5 points
Related opportunity: Stellenbosch Municipality Seeks AC Suppliers for 3-Year Contract
Compulsory Documentation
Bidders must submit:
- Valid Full CSD Proof of registration
- CIDB proof of registration (required grading: 1 ME)
- Completed and signed Declarations (MBD1-9)
- Valid SARS TCS Pin printout
- Signed letter confirming no municipal accounts are overdue by more than 30 days
For technical enquiries, contact B. Tshitshi at btshitshi@ihlm.gov.za or 039-252-0131. SCM enquiries to A. Ntongana at anton@ihlm.gov.za.
Document Link:
Main Tender Document