The Department of Public Works and Infrastructure invites bids for the provision of comprehensive cleaning services at the Olifantshoek Magistrate Court. This is a 36-month contract, providing a stable, long-term opportunity for cleaning service providers. The contract covers a 351m² facility, which serves as a key judicial centre in the Northern Cape with a rich history dating back over a century.
Tender Overview
- Tender Number: PF28/2026
- Organ of State: Department of Public Works and Infrastructure
- Tender Type: Request for Bid (Open-Tender)
- Province: National (Northern Cape Region)
- Closing Date: Friday, 07 August 2026 at 11:00
Compulsory Briefing Session
A compulsory clarification meeting and site inspection will be held on Tuesday, 28 July 2026 at 12:00 in the Court Room at the Olifantshoek Magistrate Court. Attendance is mandatory for consideration. Bidders are advised to familiarize themselves with the site conditions, as this will be critical for accurate pricing and understanding the scope of work.
Scope of Work and Service Specifications
The successful bidder will be responsible for a comprehensive range of cleaning duties over 36 months. The cleaning service is required Monday to Friday, excluding Public Holidays.
Key responsibilities include:
- Daily Services: All hard and soft surfaces must be disinfected every two hours, including floors, passages, toilets, and door handles. Courtrooms must be cleaned before 09:00 and disinfected after each sitting. All refuse bins must be cleaned and washed after 14:00.
- Weekly Services: Including the vacuuming of carpets, scrubbing and polishing of floors, and cleaning of all brass items.
- Monthly/Quarterly Services: Including the scrubbing and polishing of all floors, washing of windows and glass partitions, and the stripping and sealing of floors.
- Material Provision: The contractor is responsible for supplying all cleaning materials and equipment, including toilet paper, hand soap, disinfectants, and liners for sanitary bins.
Security and Personnel Requirements
Given the nature of the facility, strict security protocols apply. All contractor personnel must be security cleared before commencing work. Employees must wear a visible photo identity card and a clean, uniform displaying the company logo at all times.
Mandatory Documents
Bidders must submit the following documents to be considered responsive:
- Completed and signed SBD forms (SBD 1)
- PA-30.1 Pricing Schedule (fully completed and signed)
- PA-11 Bidder’s Disclosure
- PA-16 Preference Points Claim Form
- PA-40 Declaration of Designated Groups
- DPW-07 Form of Offer and Acceptance (fully completed with both numeric and word pricing)
- PA-15.1, PA-15.2, or PA-15.3: Resolution of Board of Directors or Consortium/JV
- Valid Tax Compliance Status PIN or Tax Clearance Certificate
- CSD Full Report (not older than 21 days from closing date)
- Proof of attendance at compulsory briefing session (DPW-16)
- Company Registration Documents (CIPC/CK documents)
- Certified ID copies of all directors
- Joint Venture Agreement and Power of Attorney (if applicable)
- Proof of registration on National Treasury’s Central Supplier Database
- Original SANAS Accredited BBBEE Certificate or Sworn Affidavit (for 51% black-owned status)
- Official Municipal Rates Statement or Lease Agreement for locality claim
- Medical Certificate or SASSA Registration for disability claim
- ID Copies for youth ownership claim
- Bill of Quantities (fully priced and signed)
- Company Profile
- Submission of proof in the form of price quotations for hygiene services items from a registered supplier
- Submission of proof in the form of price quotations for cleaning material items from a registered supplier
- Submission of proof in the form of price quotations for toilet paper from a registered supplier
Deliverables and Quality Assurance
The contractor is expected to conduct monthly site inspections with the court manager and present a report with each invoice. This report must be signed and stamped by the court manager. Failure to submit a valid inspection report will result in the invoice not being processed.
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Tender Documents and Submission
Download the complete tender document: Tender Document
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