The KwaZulu-Natal Department of Public Works and Infrastructure has issued a Request for Quotation (ZNQP 03/06/2026) for the procurement of cleaning materials. This targeted supply contract aims to support the operational hygiene and facility maintenance of the Mayville Regional Office in Durban.
Scope of Supply and Facility Support
The successful bidder will supply cleaning materials for the Mayville Regional Office . The required items include:
- High gloss Floor Polish 25L, Furniture polish, Toilet paper (2ply, 350 sheets per roll)
- Dish washing liquid, Thick bleach, Multi-purpose cleaner, Pine Gel
- Deo blocks, Vinyl floor cleaner, Multi insect killer
- Sweeper mops, Steel wool, Industrial mops
- Heavy duty Refuse Bags, Multi-purpose disinfectant
- Bath soap detergent, Long handle dust pan sets
- Household gloves, Grass broom with wooden handle
Mandatory Requirements and Sample Submission
Following the completion of pre-screening, responsive bidders will be required to submit samples of specified items. Failure to submit samples will lead to immediate disqualification. The mandatory sample items are:
- High gloss Floor Polish 25L
- Double 2ply Toilet paper (equivalent to baby soft)
- Grass broom with wooden handle
- Industrial mop
- Dish washing liquid soap (equivalent to sunlight 5L)
Mandatory Documents Checklist
Failure to submit the following will result in disqualification:
- Completed Pricing Schedule (SBD 3) with firm prices for all 19 items
- SBD 4 – Bidder’s Disclosure fully completed and signed
- SBD 6.1 – Preference Points Claim Form fully completed and signed
- SBD 7 – Contract Form (Purchase of Goods/Works) completed and signed
- CSD Registration Number (Supplier must be registered at closing time)
- Declaration that CSD Information is Correct and Up to Date (Section C)
- Tax Compliance Status PIN or valid Tax Clearance Certificate
- B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs)
- Authority to Sign a Bid (Section K) fully completed
- EME or QSE Sworn Affidavit signed and dated by Commissioner of Oaths (to claim 20 preference points)
Additional Required Documents (Prior to Award):
- Letter of Good Standing (COIDA) – if applicable for the nature of work
Mandatory Compliance and Preference Points
Bidders must pass Phase 1 administrative compliance, which includes valid Central Supplier Database (CSD) registration, correct bid document completion, and tax compliance. The evaluation utilizes the 80/20 preference point system. Twenty points are allocated for specific goals, specifically rewarding Exempted Micro-Enterprises (EMEs) that submit a valid sworn affidavit signed by a Commissioner of Oaths. Bidders must also adhere to mandatory requirements, which may include providing product samples for quality assurance.
Related opportunity: RAF Seeks Once-Off Deep Carpet Cleaning for Joburg Office
Physical Submission Protocols
In alignment with the department’s secure procurement policies, emailed, faxed, or posted quotations will not be accepted. Bidders must hand-deliver their sealed proposals to the designated Helpdesk.
- Closing Date: Wednesday, 15 July 2026
- Closing Time: 11:00
- Venue: Helpdesk, 455A King Cetshwayo Highway, Mayville, Durban, 4091
Enquiries and Document Access
For technical and supply chain queries, contact Mrs. K. Ngcobo at khosi.ngcobo@kznworks.gov.za or 066-535-7932. No briefing session is scheduled.
Download ZNQP 03/06/2026 Bid Document
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