The Free State Provincial Treasury has issued an open Request for Bid under reference number FSPT002/25/26 for the appointment of service providers to deliver comprehensive catering services across five districts of the province for a period of thirty-six (36) months. The contract covers daily meals for officials in Bloemfontein, Welkom, Bethlehem, Phuthaditjhaba, and Sasolburg, with a strong emphasis on quality, cost containment, and compliance. Submissions must be hand-delivered by 11:00 on Friday, 6 March 2026, to the Treasury’s offices in Bloemfontein.
This is a strategic opportunity for experienced, accredited caterers to support provincial governance through reliable, nutritious meal provision.
Scope of Work: Multi-District Meal Provision with Standardised Menus
The successful bidder(s) will supply:
- Breakfast, lunch, and light refreshments for officials attending meetings, workshops, and training sessions
- Full adherence to standardised menus including starches, proteins, vegetables, salads, and beverages
- All necessary tableware, serviettes, and serving equipment
- Compliance with municipal health regulations and food safety standards
Caterers must bid for all menu items—partial bids or deviations from specifications will result in disqualification.
District Coverage and Local Preference
Services will be rendered across five key locations:
- Motheo District: Bloemfontein
- Lejweleputswa District: Welkom
- Thabo Mofutsanyana District: Bethlehem and Phuthaditjhaba
- Fezile Dabi District: Sasolburg
Bidders may indicate their preferred district(s), but the Treasury reserves the right to appoint one or more providers per location based on capacity, price, and locality.
Mandatory Requirements and Documentation
To be considered, bidders must submit:
- Valid registration on the Central Supplier Database (CSD)
- SARS Tax Compliance PIN or clearance certificate
- B-BBEE Certificate or sworn affidavit (Level 1–8 or EME/QSE)
- Completed Standard Bidding Documents: SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim)
- Company profile and evidence of past experience in institutional or government catering
- Confirmation that all staff hold valid food handler certificates
All documents must be submitted in the original format provided—no retyped or altered forms will be accepted.
Evaluation Criteria: Functionality and 80/20 Preference System
Bids will be assessed using a two-stage process:
- Functionality Review: Based on menu compliance, operational plan, past performance, and cost-efficiency measures
- 80/20 Preferential Procurement Scoring:
- 80 points: Price (lowest compliant = 80; others scored proportionally)
- 20 points: Specific Goals, including Black, women, youth, disability ownership, and locality within the Free State
Only responsive, compliant, and qualified bidders will be considered for appointment.
Submission Guidelines and Key Deadlines
- Closing Date & Time: 6 March 2026 at 11:00
- Submission Address:
Bid Box, Free State Provincial Treasury,
Fidel Castro Building, Ground Floor, 55 Merriam Makeba Street, Bloemfontein, 9301
(Note: Building accessible only during working hours: 07:30–16:00) - Format: Sealed envelope clearly marked with “FSPT002/25/26 – Catering Services”
- Late, emailed, faxed, or postal submissions will not be accepted
Bid validity must be 120 days from the closing date.
Related opportunity: Maluti-a-Phofung Seeks PPE Suppliers for 3-Year Panel
Access Tender Documents and Contact Information
Download the complete bid package:
For inquiries:
- Technical: Mr. D.J. Van Vuuren – 082 413 5417 | johanvv@treasury.fs.gov.za
- SCM: Ms. L. Mokoena – 051 408 5040 | leratom@treasury.fs.gov.za
All questions must be submitted in writing. The Free State Provincial Treasury reserves the right to cancel the tender, split the scope, or award no contract.
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