The Western Cape Department of Health and Wellness has issued an open Request for Bid under tender number RCCH22/2025 for the supply and delivery of fresh fruits and fresh vegetables to the Red Cross War Memorial Children’s Hospital in Rondebosch, Cape Town. The contract spans three (3) years and includes weekly deliveries of high-quality, compliant produce to support the nutritional needs of young patients. Submissions must be delivered in hard copy to the hospital’s bid box by 11:00 on Friday, 20 February 2026.
This is a single-supplier award opportunity requiring strict adherence to food safety, hygiene, and delivery standards under the Foodstuffs, Cosmetics and Disinfectants Act and Regulation R638.
Scope of Supply: Weekly Delivery of Fresh Fruit and Vegetables
The successful bidder will supply a defined basket of fresh produce based on annual estimated quantities, including:
- Vegetables: Potatoes (20,000 kg), Gemsquash (3,800 kg), Carrots (1,800 kg), Onions (2,200 kg), Tomatoes (1,200 kg), and more
- Fruits: Apples (2,700 kg), Bananas (2,700 kg), Oranges (3,200 kg), Pears (3,200 kg)
Quantities are indicative and may be adjusted based on hospital demand. All items must meet specified quality standards (e.g., firm bananas, blemish-free apples, fresh cultivars). Deliveries must occur weekly, Monday to Friday between 07:30–12:00 or 14:00–16:00, as coordinated with the Food Services Department.
Mandatory Compliance and Documentation Requirements
Bidders must submit the following non-negotiable documents:
- Valid Certificate of Acceptability (COA) under Regulation R638 (2018)
- Halaal certification from the Muslim Judicial Council (for applicable items)
- Valid HACCP food safety management system certificate
- Proof of Central Supplier Database (CSD) registration
- SARS Tax Compliance PIN
- Audited financial statements or management accounts
- Delivery vehicle compliance checklist (temperature-controlled, sanitized, food-dedicated)
- Signed SBD 4 (Disclosure) and SBD 6.1 (Preference Points Claim)
All goods must comply with the Foodstuffs, Cosmetics and Disinfectants Act and related hygiene regulations.
Evaluation Process: Three-Stage Assessment with Sample Testing
Bids will be evaluated in three phases:
- Administrative & Technical Compliance: Verification of all mandatory documents
- Sample Evaluation: Shortlisted bidders must provide physical samples for quality assessment
- 80/20 Preferential Procurement Scoring:
- 80 points: Price (lowest compliant bid = 80)
- 20 points: B-BBEE status level (Level 1 = 20 pts, Level 2 = 18 pts, etc.)
The Western Cape Department of Health reserves the right to conduct unannounced site visits to warehouses, distribution centers, or farms to verify capacity and compliance.
Submission Guidelines and Key Conditions
- Closing Date & Time: 20 February 2026 at 11:00
- Submission Address:
Bid Box, Foyer, Administration Building, Main Entrance
Red Cross War Memorial Children’s Hospital
Klipfontein Road, Rondebosch, 7700 - Format: Sealed hard copy in a clearly labeled envelope with tender number, description, and company name
- No emailed, faxed, or postal submissions will be accepted
- Bid Validity: 60 days from closing date
The hospital may place one annual purchase order, but reserves the right to adjust order volumes based on patient needs.
Related opportunity: Western Cape Treasury Travel Management Tender for 3 years
Access Tender Documents and Contact Information
Download the full bid specification:
For inquiries:
- Contact: Ms. Shanice October
- Email: rxh.bidsdepartment@westerncape.gov.za
- Phone: 021 658 5158
All questions must be submitted in writing. Late or incomplete bids will be disqualified.
Stay Updated
Want to stay informed about more farming events, tenders, funding opportunities, and business tips? Follow our updates on the StepApp Network:
- WhatsApp Group: Join here
- WhatsApp Channel: Follow StepApp Updates
- Facebook Page: Follow us
- LinkedIn Profile: Connect with StepApp
- X (Twitter): Follow StepApp SA on X