The National Lotteries Commission (NLC) has issued a Request for Quotation (RFQ) under reference RFQ 2025-012-003 for the Appointment of an Accredited Contractor to Provide General Building, Routine, Preventative, and Reactive Maintenance Services across its provincial offices in all nine provinces for a period of six (6) months. This procurement ensures the operational integrity, safety, and functionality of NLC facilities nationwide. The RFQ was published on Monday, 8 December 2025, with a closing deadline of Friday, 16 January 2026 at 11:00 AM.
Tender Overview and National Maintenance Mandate
As a key distributor of funding to civil society organisations, the NLC maintains offices in every province—from Kimberley and Polokwane to Durban, Cape Town, and Pretoria. To uphold professional working environments and asset longevity, the Commission requires a single, responsive contractor capable of delivering timely maintenance across its entire footprint. The six-month contract may be extended based on performance.
Scope of Building Maintenance Services
The appointed contractor will be responsible for a wide range of maintenance tasks, including:
- Routine and emergency plumbing, electrical, and HVAC repairs
- Carpentry, plastering, painting, and tiling
- Roofing, waterproofing, and gutter maintenance
- Fire protection system checks and minor corrections
- General handyman duties and urgent call-outs
Services must be delivered in line with a detailed hourly pricing schedule (provided in the tender) covering artisans, assistants, and materials. The contractor must respond to emergency requests within 24 hours and provide monthly activity reports.
Mandatory Accreditation and Documentation
To be considered responsive, bidders must:
- Be an accredited and registered contractor with a valid CIDB grading
- Provide proof of COIDA registration and three reference letters for similar maintenance contracts in the past five years
- Submit a valid SARS Tax Compliance Status (TCS) PIN
- Be registered on the Central Supplier Database (CSD)
- Complete all SBD forms, including SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim)
All documentation must be submitted in one complete package. Incomplete or non-compliant bids will be disqualified.
Submission Guidelines and Electronic Protocol
All quotations must be submitted exclusively via the National Treasury’s eTenders portal:
Submit Quotation – RFQ 2025-012-003
Email, fax, courier, or hand-delivered submissions will not be accepted. The quoted price must be firm, inclusive of VAT, and valid for 120 business days from the closing date.
Evaluation Criteria and Preference Points
The RFQ will be evaluated under the 80/20 Preferential Procurement System:
- 80 points for price competitiveness
- 20 points for specific empowerment goals (Black, women, youth, disability ownership)
Bidders must claim preference points at submission—no retroactive claims will be considered.
Related opportunity: Ekurhuleni Housing Company Tender: Office Partitioning
How to Access and Submit the Quotation
The complete RFQ documentation is available for download from the National Treasury’s eTenders portal:
RFQ 2025-012-003 APPOINTMENT OF AN ACCREDITED CONTRACTOR FOR GENERAL BUILDING AND ROUTINE MAINTENANCE FOR 6 MONTHS.pdf
For technical or supply chain inquiries, contact Ms. Maureen Senyatsi at 012-432-1470 or maureen@nlcsa.org.za.
All questions must be submitted in writing by 09 January 2026; responses will be published on the NLC website.
This tender offers accredited maintenance contractors a strategic opportunity to support a national public entity with a geographically dispersed portfolio. Given the comprehensive scope and electronic-only submission requirement, bidders are strongly encouraged to review all specifications and submit compliant, competitive proposals before the 16 January 2026 deadline.
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