The Prince Albert Municipality in the Western Cape has issued an open tender (Tender 131/2026) for the appointment of a service provider for the supply and delivery of office furniture and equipment. This strategic three-year contract, operating on an as-and-when-needed basis, aims to ensure the municipality has reliable access to high-quality, compliant office furnishings to support its daily administrative and operational functions.
Scope of Supply
The successful bidder will supply a comprehensive list of office furniture and equipment, including:
- Waste bins, draughtsman chairs, sofas, executive leather chairs, and boardroom chairs
- Chair mats, lumbar cushions, and footrests
- Open-plan cluster desks, flight desks, melamine desks, and storm desks
- Hinged-door cupboards, office cabinets, boardroom tables, and meeting tables
- Community hall training tables and heavy-duty steel tables
Bidders must quote on all items in the pricing schedule; failure to do so will render the bid non-responsive. The bidder must also submit a detailed catalogue covering all items.
Mandatory Compliance Requirements
Bidders must submit a complete tender pack, including:
- Authority to sign a bid (with a certified company resolution where applicable)
- Valid Tax Compliance Status (TCS) Pin or Tax Clearance Certificate
- Completed Functionality Scoring Schedule with supporting references
- Completed MBD 3.1 Pricing Schedule
- Completed MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points), MBD 8, MBD 9, and MBD 15 (Municipal Services)
- Central Supplier Database (CSD) registration report
- Certified B-BBEE certificate or sworn affidavit
- Municipal accounts or a valid lease agreement
- Original or certified B-BBEE certificate
Evaluation Criteria
This tender is subject to functionality and quality scoring. Bidders must first meet the minimum functionality threshold to demonstrate company experience, financial capacity, and the ability to meet the technical specifications of the required furniture. Qualifying bids will then be adjudicated using the applicable preferential procurement point system, balancing price competitiveness with specific transformation goals.
Submission Guidelines
There will be no briefing session for this procurement. Bid documents will be available from Tuesday, 20 October 2026, at 12:00. Completed bid documents must be placed in a sealed envelope, clearly marked with the tender number (131/2026) and the description “Supply and Delivery of Office Furniture and Equipment”. Envelopes must be deposited in the official tender box at the Prince Albert Municipality Finance Division, Thusong Service Centre, Adderley Street, Prince Albert, 6930. The strict closing time is 13:30 on Thursday, 19 November 2026. Telegraphic, telephonic, faxed, emailed, or late bids will not be accepted. For technical enquiries, contact Mr. Charlton Jafta at 023-541-1036 or charlton@pamun.gov.za.
Related opportunity: Umsobomvu Municipality Stationery Supply Tender Open
Document Downloads
Prospective bidders can access the complete tender documentation free of charge via the official National Treasury eTender portal:
- PAMun Tender Document – Tender 131_2026 Office furniture
- PAMun Tender Notice – Tender 131_2026 Office furniture
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