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    Eastern Cape DSD Seeks Travel Agencies for 36-Month Panel

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    The Eastern Cape Department of Social Development and Special Programmes has issued an open tender (SCMU4-26/27-0011) for the appointment of service providers to deliver comprehensive travel management services. This strategic 36-month contract aims to streamline and professionalize the department’s travel arrangements, ensuring efficient, cost-effective, and compliant travel solutions for staff and stakeholders across the province.

    Scope of Services

    The successful bidder(s) will be responsible for end-to-end travel coordination and management. Key deliverables include:

    • Provision of travel services for all employees, contractors, and clients traveling locally and internationally on behalf of the department.
    • Management of bookings during normal office hours, alongside dedicated after-hours and emergency travel support.
    • Alignment with the department’s existing travel policies, business processes, and negotiated supplier agreements to secure optimal rates.
    • Implementation of robust controls to ensure strict compliance with public sector travel regulations and financial accountability.

    Compulsory Briefing Session

    Attendance at the official briefing session is strictly mandatory. Failure to attend and sign the attendance register will result in the immediate disqualification of the bid. The session is scheduled for Tuesday, 27 October 2026, at 11:00. It will be held at the Main Boardroom, Bhisho Child and Youth Care Centre, located behind Bhisho Hospital in Bhisho.

    Mandatory Compliance Requirements

    To be considered responsive, bidders must submit a complete and compliant documentation package. Essential submissions include:

    • A valid Central Supplier Database (CSD) registration report with an active MAAA status.
    • A current SARS Tax Compliance Status PIN.
    • A valid B-BBEE certificate or sworn affidavit.
    • Certified proof of company registration and authorized signatory documentation.

    Evaluation Criteria

    Proposals will undergo a rigorous multi-stage evaluation process. Bidders must first meet all administrative and functionality thresholds to demonstrate operational capacity and relevant industry experience. Qualifying bids will then be adjudicated using the applicable preferential procurement point system, balancing price competitiveness with specific transformation goals, such as B-BBEE contribution and local enterprise development.

    Related opportunity: Limpopo Co-GHSTA 3-Year Travel Management Panel Tender

    Submission Guidelines and Documents

    Completed bid documents must be placed in a sealed envelope, clearly marked with the tender number (SCMU4-26/27-0011) and the description “Provision of Travel Management Services”. Envelopes must be deposited in the designated tender box at the Eastern Cape Department of Social Development offices, 7 Beatrice Street, Albertina Sisulu Building, King Williams Town, 5601. The strict closing time is 11:00 on Thursday, 19 November 2026. Late, faxed, or emailed submissions will not be accepted. For technical or procedural enquiries, contact Veliswa Matha at 064-608-2853 or veliswa.matha@ecdsd.gov.za.

    Prospective bidders can access the complete tender documentation free of charge via the official National Treasury eTender portal:

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