The Eastern Cape Department of Cooperative Governance and Traditional Affairs invites qualified service providers to submit bids for comprehensive cleaning and hygienic services. This thirty-six-month contract aims to maintain a clean, healthy, and safe working environment in line with the Occupational Health and Safety Act .
Key Details:
- Tender Number: SCMU7-26/27-0002
- Organisation: Eastern Cape – Cooperative Governance and Traditional Affairs
- Tender Type: Request for Bid (Open-Tender)
- Province: Eastern Cape
- Published: 7 August 2026
- Closing Date: 2 September 2026 at 11:00 AM
- Contract Period: 36 Months
Submission Address:
Main Entrance Foyer, Tyamzashe Building, Phalo Avenue, Bhisho, 5605
Compulsory Briefing Session
Attendance at the briefing session is compulsory. Bidders who fail to attend will be disqualified.
Briefing Details:
- Date: 14 August 2026
- Time: 10:00 AM
- Venue: 2nd Floor Boardroom, Tyamzashe Building, Bhisho
Scope of work
The appointed service provider will be responsible for cleaning and hygiene services across specified ECCOGTA facilities. The work includes:
- Cleaning stairs, passages, toilets, washrooms, lifts, windows, foyers and entrance halls.
- Daily cleaning of passages before 08:00.
- Deep cleaning of carpets and weekly deep cleaning of toilets, floors, walls and lift areas.
- Fumigation and pest control.
- Supply of SABS-approved cleaning materials and two-ply toilet paper.
- Sanitary-bin servicing and sanitary-waste removal.
- Regular replenishment of toilet paper, soap and air fresheners.
- Cleaning and maintenance of floors, entrances, carpets and stairs.
Buildings Requiring Services:
- Tyamzashe Building: 4202 square metres
- Disaster Management: 970 square metres
- House of Traditional Leaders: 348 square metres
- Phalo House: 1277 square metres
- Global Life: 80 square metres
- Bhisho Business Village: 695 square metres
- Palm Square (East London): 1090 square metres
Minimum Requirements
Experience in the Cleaning Services Industry:
- Minimum of three completed contracts in the cleaning services industry
- Each contract must have a minimum uninterrupted duration of two years
- Contracts must have been awarded within the past five years
Supporting Documents:
- Verifiable reference letters from satisfied clients on letterhead with contactable details (fixed landlines, email, contact person)
- Valid proof of disposal certificate from waste removal company (if using another institution’s certificate, provide a signed agreement between both parties)
Financial Viability:
- Three-month bank statement with favourable minimum balance of R300,000.00 OR
- Overdraft facility with minimum available balance of R300,000.00 OR
- Latest Audited Financial Statements (not older than 2024/25) with positive net asset position of R300,000.00 or more OR
- Independently reviewed Financial Statements with positive net asset position of R300,000.00 or more
Staffing and evaluation
The successful bidder must appoint at least 15 cleaners, including a supervisor, provide employee identification cards and submit a detailed work plan covering implementation, management, monitoring and compliance.
Evaluation takes place through administrative compliance, functionality and price/preference stages. A minimum functionality score of 70 out of 100 is required before bidders proceed to the final stage. The final evaluation uses an 80/20 preference point system, with 80 points for price and 20 for specific goals.
Related opportunity: City of Cape Town Seeks Sanitary Bin Service Provider
Submission Instructions
Envelope Marking:
- Tender Number: SCMU7-26/27-0002
- Description: Appointment of a service provider to render cleaning and hygienic services for a duration of thirty-six (36) months
Important Notes:
- Bids must be delivered to the tender box at the Main Entrance Foyer, Ground Floor, Tyamzashe Building, Bhisho
- Late or incomplete bids will not be accepted
- The documents must remain intact; supporting documents must be attached at the back of the bid document
- Joint ventures or consortiums must submit an agreement signed by all parties
Queries:
- Bidding Procedure Enquiries: Mr M. Gcolotela at 076 844 6394 or mbuyekezo.gcolotela@eccogta.gov.za
- Technical Enquiries: Mr L. Ralushe at 079 507 9653 or Lazola.Ralushe@eccogta.gov.za
Download Full Tender Documents:
TERMS OF REFERENCE FOR CLEANING SERVICES-HoD Approved.pdf
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