The Polokwane Municipality in Limpopo has issued an open Request for Bid under reference number PM62-24/25 for the harvesting of the Kroomdraai Plantation located on Farm Kromdraai 1025 LS, Portion 5, near Haenertsburg. This re-advertised tender seeks a qualified forestry service provider to conduct a full, sustainable timber harvest in accordance with South African forestry standards. The contract includes site clearing, replanting preparation, and environmental compliance over a 24-month period following contract award. Submissions must be hand-delivered by 10:00 on Tuesday, 10 March 2026, to the Municipal Civic Centre in Polokwane.
This is a strategic opportunity for experienced forestry contractors with expertise in commercial plantation management and ecological restoration.
Project Scope: Responsible Timber Harvesting and Site Rehabilitation
The successful bidder will:
- Conduct a full harvest of Pinus species across the designated plantation area
- Remove all felled timber and debris from the site
- Clear and rehabilitate the land to prepare it for future replanting
- Comply with all applicable legislation, including the National Forests Act, NEMA, and industry best practices
- Coordinate closely with municipal representatives throughout the project lifecycle
The coordinates of the site are: S23°54’127” E29°56’164”. Interested bidders must arrange a site visit in advance by emailing janem@polokwane.gov.za or gilanim@polokwane.gov.za before 20 February 2026.
Mandatory Requirements and Experience Criteria
Bidders must demonstrate:
- Valid registration on the Central Supplier Database (CSD)
- SARS Tax Compliance PIN
- B-BBEE Certificate or sworn affidavit
- Proven experience in commercial forestry operations, including valuation and silviculture
- Evidence of past projects of similar scale and scope
- Completed Standard Bidding Documents: MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), and MBD 7 (Contract Form)
Joint ventures must provide a notarised agreement and ensure all partners meet these criteria.
Evaluation Criteria: Functionality and 80/20 Preference System
Bids will be assessed in two stages:
- Functionality Review: Based on technical methodology, past performance, resource capacity, and environmental compliance plan
- 80/20 Preferential Procurement Scoring:
- 80 points: Price (lowest compliant = 80; others scored proportionally)
- 20 points: Specific Goals, including Black, women, youth, disability ownership, and locality within Polokwane Municipality
Only complete, responsive, and compliant submissions will be evaluated.
Submission Guidelines and Key Deadlines
- Closing Date & Time: 10 March 2026 at 10:00
- Submission Address:
Bid Box, Polokwane Municipality Civic Centre,
Corner Landros Mare and Bodenstein Street, Polokwane, 0699 - Format: Sealed envelope clearly marked with “PM62-24/25 – Kroomdraai Plantation Harvest”
- Late, emailed, faxed, or postal submissions will not be accepted
Bid validity must be 90 days from the closing date.
Related opportunity: ARC Invites Quotations for Catering Services in Mamaila Village
Access Tender Documents and Contact Information
Download the complete bid package:
For inquiries:
- Technical: Ms. Gilani Makhubele – 015 290 7031 | gilanim@polokwane.gov.za
- Technical: Ms. Jane Mabaso – 015 290 2144 | janem@polokwane.gov.za
- SCM: Mr. Tiro Pilusa – 015 290 2148 | tirop@polokwane.gov.za
All questions must be submitted in writing. The Municipality reserves the right to cancel the tender or award no contract.
Stay Updated
Want to stay informed about more farming events, tenders, funding opportunities, and business tips? Follow our updates on the StepApp Network:
- WhatsApp Group: Join here
- WhatsApp Channel: Follow StepApp Updates
- Facebook Page: Follow us
- LinkedIn Profile: Connect with StepApp
- X (Twitter): Follow StepApp SA on X