The Western Cape Department of Economic Development and Tourism (EDAT) has issued a Request for Proposal (RFP) under reference EDT 002 R2 for the Establishment of a Panel of Catering Service Providers to support departmental events, meetings, and official functions across the province for a period of three (3) years. This initiative aims to ensure consistent, high-quality, and compliant catering services while promoting equitable opportunities for local businesses. The tender was published on Tuesday, 9 December 2025, with a closing deadline of Friday, 23 January 2026 at 11:00 AM.
Tender Overview and Panel Objectives
The Department regularly hosts a wide range of internal and external engagements—including workshops, stakeholder forums, investor meetings, and tourism promotion events—across the Western Cape. To streamline procurement and uphold service standards, EDAT is establishing a pre-qualified panel of caterers who will be engaged on an “as-and-when-required” basis. This panel approach ensures efficiency, regulatory compliance, inclusivity, and fair competition among service providers.
Scope of Catering Services Required
Appointed service providers will be expected to deliver a full range of professional catering services, including:
- Breakfast, lunch, and refreshment setups for meetings (10–200 attendees)
- High-end reception catering for official functions and launches
- Dietary-compliant menus (halal, kosher, vegetarian, vegan, allergy-aware)
- Staffed service with trained waiters/waitresses where required
- Setup, service, and cleanup within agreed timeframes
All food must comply with the Certificate of Acceptability (CoA) under Government Notice R638 and be prepared in registered, hygienic kitchens. Bidders must demonstrate capacity to serve events in multiple locations, including Cape Town, Stellenbosch, Paarl, George, and other regional centres.
Mandatory Documentation and Submission Rules
To be considered responsive, bidders must submit the following via the eTenders portal:
- Valid SARS Tax Compliance Status (TCS) PIN
- Proof of registration on the Central Supplier Database (CSD)
- Completed SBD 1 (Invitation to Bid) and SBD 4 (Declaration of Interest)
- B-BBEE certificate or sworn affidavit
- Company profile with three verifiable references for similar catering contracts
- Sample menus, pricing schedule, and proof of CoA
All submissions must use the original tender document forms—retyping, PDF conversion, or document reformatting is not permitted. Proposals must be submitted electronically only via the National Treasury’s eTenders portal.
Evaluation Methodology and Preference Points
The RFP will be evaluated under the 80/20 Preferential Procurement System:
- 80 points for price competitiveness
- 20 points for specific empowerment goals (Black, women, youth, disability ownership)
Bidders must claim preference points at submission with supporting documentation. Only compliant and technically responsive proposals will be considered for panel appointment.
Key Dates and Contact Information
- RFP Published: 9 December 2025
- Closing Date & Time: 23 January 2026 at 11:00 AM
- Submission Method: Electronic only via eTenders
- Submission Link: Submit Proposal – EDT 002 R2
For supply chain inquiries, contact Ms. Simthandile July at 021-483-8130 or Simthandile.July@westerncape.gov.za.
For technical or scope-related questions, contact Mr. Jehaan Davids at 021-483-8130 or Jehaan.Davids@westerncape.gov.za.
Bidders are strongly advised to submit at least one day before the deadline to avoid last-minute technical issues.
Related opportunity: TIKZN Seeks Quotations for Catering and Décor Supply
How to Access and Submit the Proposal
The complete RFP documentation is available for download from the National Treasury’s eTenders portal:
EDT 002-25R2 RFQ for Panel of Catering Services Bid documents.pdf
This tender offers professional caterers and hospitality businesses across the Western Cape a strategic opportunity to support provincial economic development and tourism initiatives. Given the emphasis on compliance, quality, and local inclusion, bidders are encouraged to review all requirements thoroughly and submit complete, competitive proposals before the 23 January 2026 deadline.
Stay Updated
Want to stay informed about more tenders, funding opportunities, and business tips? Follow our updates on the StepApp Network:
- WhatsApp Channel: Follow StepApp Updates
- Facebook Page: Follow us
- WhatsApp Group: Join here
- LinkedIn Profile: Connect with StepApp
- X (Twitter): Follow StepApp SA on X