The Gauteng Growth and Development Agency (GGDA) has issued an open Request for Bid under reference GGDA/07/2025-26/VENUE EXHIBITION for the Appointment of a Service Provider to Deliver End-to-End Events Management for the 2026 Gauteng Investment Conference. This high-profile event, themed “Igniting the Investment Potential of Africa’s Economic Hub,” will showcase Gauteng as a premier investment destination to local and international stakeholders. The tender was published on Friday, 5 December 2025, with a closing deadline of Friday, 23 January 2026 at 11:00 AM.
Tender Overview and Strategic Economic Mandate
As the strategic arm of the Gauteng Department of Economic Development, the GGDA is mandated to drive trade, investment, and infrastructure development in Africa’s economic heartland. The 2026 Investment Conference—a flagship event following the success of its predecessor—will convene investors, government officials, industry leaders, and development finance institutions to catalyse economic growth. The selected service provider will play a pivotal role in ensuring a seamless, world-class experience that reflects Gauteng’s global ambitions.
Comprehensive Scope of Event Management Services
The appointed provider will deliver integrated services across five core areas:
- Venue coordination for up to 1,000 delegates (550 physical attendees), including the Gala Dinner (250 pax) and Golf Day (150 pax)
- Exhibition management for Gauteng and 8 sponsors, featuring custom 3x3m branded stands
- Stage and set construction for main plenary, breakaway rooms, VIP lounges, and operational zones
- Full audio-visual and technical support, including hybrid streaming, interpretation booths, and digital signage
- End-to-end event execution, including guest relations, logistics, delegate registration, and post-event reporting
The primary venue is Marriott Hotel Melrose Arch, with the Gala Dinner and Golf Day at separate premium locations to be confirmed in coordination with the GGDA.
Venue, Technical, and Branding Deliverables
Key deliverables include:
- Procurement and setup of interactive digital screens, lighting, and sound systems
- Design and production of 1,000 delegate gift packs and 250 VIP gifts (three branded options each)
- Development of a custom conference engagement app
- Squeeze-back TV advertisements on GGDA channels over a 6-week campaign
- Business-to-Business meeting rooms, Ministerial holding areas, and Operations Command Centre
All branding must align with GGDA’s visual identity, and the service provider must demonstrate experience managing similar high-stakes, multi-day government or investment events.
Submission Guidelines and Online-Only Protocol
All bids must be submitted exclusively through the Gauteng e-Tenders portal:
https://etenders.gauteng.gov.za
No email, fax, courier, or hand-delivered submissions will be accepted. The bid must include:
- Completed SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), and Preference Points Claim Form
- Detailed pricing schedule (VAT-exclusive with 15% VAT shown separately)
- Company profile, three reference letters, and proof of past event delivery
- Technical methodology and risk mitigation plan
The quoted price must be firm and valid for 90 days from the closing date.
Evaluation Criteria and Contract Duration
Bids will be evaluated on:
- Technical and operational capability (30 points)
- Past experience in investment or government conferences (25 points)
- Resource availability and team expertise (20 points)
- Innovation and value-added services (15 points)
- Price competitiveness (10 points)
The contract will cover all services from pre-event planning through post-event wrap-up in April 2026.
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How to Access the Official Tender Document
The complete tender documentation is available for download from the National Treasury’s eTenders portal:
GGDA-07-2025-26-GIC VENUE EXHIBITION.pdf
For supply chain inquiries, contact Ms. Lebogang Mahlangu at 011-085-2400 or lebogangm@ggda.co.za.
All clarifications must be submitted in writing by 16 January 2026.
This tender offers experienced event, AV, and exhibition management firms a strategic opportunity to support one of South Africa’s most significant economic diplomacy platforms. Given the scale, prestige, and online-only submission requirement, bidders are strongly encouraged to review all specifications thoroughly and submit compliant, competitive proposals before the 23 January 2026 deadline.
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