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    Moqhaka Municipality Requests Medical Surveillance Panel

    MoBy No Comments3 Mins Read

    The Moqhaka Local Municipality in the Free State has issued an open tender (2/2/005/2026-27) to appoint a panel of service providers to deliver full occupational medical surveillance services. This strategic three-year contract, executed on an as-and-when-needed basis, is designed to fulfill the municipality’s legal obligations under the Occupational Health and Safety Act. The initiative aims to monitor employee health, detect adverse effects of workplace hazards early, and promote overall wellness across municipal operations.

    Scope of Medical Surveillance Services

    The appointed panel, comprising a maximum of three highly qualified service providers, will be responsible for comprehensive health monitoring and medical management. Key deliverables include:

    • Conducting full occupational medical surveillance for municipal employees exposed to specific workplace health hazards.
    • Managing and maintaining confidential medical records in strict compliance with privacy regulations.
    • Ensuring regular calibration and maintenance of medical equipment, such as audiometers and spirometers.
    • Providing travel and transport services to municipal sites in Kroonstad, Steynsrus, and Viljoenskroon as required.
    • Issuing professional recommendations to protect and maintain a healthy, compliant working environment.

    Compulsory Briefing Session

    Attendance at the official briefing session is strictly mandatory. Failure to attend will result in the immediate disqualification of the bid. The session is scheduled for Thursday, 05 November 2026, at 09:00. It will be held at the SCM Boardroom, Magasyn Building, 66 Hill Street, Kroonstad, 9499. This session is critical for bidders to gain a clear understanding of the technical specifications, pricing schedules, and municipal expectations.

    Mandatory Compliance Requirements

    To be considered responsive, bidders must submit a stringent compliance package demonstrating medical and operational legitimacy. Essential documentation includes:

    • A valid Central Supplier Database (CSD) registration report reflecting an active MAAA status.
    • A current SARS Tax Compliance Status PIN.
    • A valid B-BBEE certificate or sworn affidavit.
    • Proof of valid registration with the Health Professions Council of South Africa (HPCSA) or relevant medical boards.
    • A valid Certificate of Registration with the Compensation Fund for Occupational Injuries and Diseases (COIDA).

    Evaluation and Preference Criteria

    Proposals will be adjudicated in accordance with the Preferential Procurement Policy Framework Act, utilizing the 80/20 preference point system. Eighty points are allocated for price competitiveness. The remaining twenty points are awarded for specific transformation goals:

    • 10 points for locality preference, awarded exclusively to suppliers residing within the boundaries of the Moqhaka Local Municipality.
    • 10 points for B-BBEE status level of contribution (Level 1 receives 10 points, Level 2 receives 6 points, and Level 3 receives 4 points).

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    Submission Guidelines and Documents

    Fully completed original tender documents must be placed in individually sealed envelopes, clearly endorsed with the tender number (2/2/005/2026-27), title, and closing date. Envelopes must be deposited in the official bid box at the Moqhaka Local Municipality, Magasyn Building, Corner of 11th and 12th Way, Kroonstad, 9499. The strict closing time is 12:00 on Thursday, 03 December 2026. Late, incomplete, or unsealed submissions will not be accepted. Bids must remain valid for 120 days from the closing date. For technical or procedural enquiries, contact Ms. E Serapelo at 056-216-9462 or eunices@moqhaka.gov.za.

    Prospective bidders can access the complete tender documentation free of charge via the official National Treasury eTender portal:

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