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    Victor Khanye: Law Enforcement Back-Office Support Tender

    MoBy Updated:No Comments4 Mins Read

    The Victor Khanye Local Municipality (VKLM) in Mpumalanga has issued an open tender (T/SS/04/09/2026/2027) to appoint a service provider for law enforcement back-office administrative support. This strategic three-year contract aims to enhance the operational efficiency, record-keeping, and administrative capacity of the municipality’s law enforcement division.

    Scope of Work

    The successful bidder will provide law enforcement back-office administrative support and a fully integrated traffic contravention management system. Key requirements include:

    • Supply and support of mobile radar cameras, fixed camera sites, and ANPR roadblock units.
    • Supply of handheld devices for issuing Section 341, Section 54, Section 56, AARTO notices, accident reports, impound notices, and event notices.
    • Back-office traffic contravention management system for processing all camera violations, handheld device violations, and handwritten notices from capture to finalisation.
    • Revenue protection and enhancement services including online and walk-in payment platforms, call centre, electronic communications, and data management.
    • Training of municipality back-office officials to use the provided systems.
    • Supply of roadblock technical equipment and training of traffic officers.
    • Supply of technical support staff and roadblock units equipped with computers, printers, cameras, and stationery.
    • Management of case results and compilation of DPP applications.
    • Supply of a call centre for traffic fines queries, issuing electronic communications, and bulk SMS notifications.
    • Integration with NaTIS and SAPS systems for real-time vehicle and driver verification.
    • mSCOA integration and compliance.
    • The service provider may not perform operational law enforcement duties or deal directly with the Justice Department, Courts, or offenders.

    Mandatory Documents Required

    Bidders must submit several mandatory documents, including:

    • Completed and signed MBD 2 (Tax Clearance Certificate).
    • Completed and signed MBD 4 (Declaration of Interest).
    • Completed and signed MBD 5 (Declaration for Procurement above R10 million).
    • Completed and signed MBD 6.1 (Preference Certificate).
    • Completed and signed MBD 7.1 (Contract Form for Purchase of Goods/Works).
    • Completed and signed MBD 8 (Declaration of Bidder’s Past Supply Chain Management Practices).
    • Completed and signed MBD 9 (Certificate of Independent Bid Determination).
    • Proof that the bidder has current clients with a similar contract for the provision of enforcement equipment and back-office system.
    • Proof of supply and deployment of fixed and mobile cameras utilized by clients in South Africa in the last two years.
    • Proof of arrangements entered with registered financial institutions to interact with their banking systems.
    • Proof of ability to access NaTIS online and in real time.
    • Proof of agreement for the ability to access SAPS systems online and in real time.
    • mSCOA integration and compliance letters from both the municipality and the financial system service provider.
    • Proof of the company’s Certificate of Compliance to ISO 9001:2015.
    • Proof of minimum 20 Calibration Certificates.
    • Proof of SABS certification of camera equipment complying with SABS 1795.
    • Full CSD report not older than three months.
    • Latest municipal accounts for the business and all directors not older than three months.
    • Valid B-BBEE Certificate or Sworn Affidavit.
    • Company registration documents (CIPC).
    • Certified ID copies of directors.
    • Affidavits where applicable for municipal account compliance.

    Evaluation Criteria

    Proposals will be adjudicated using the 80/20 preferential procurement system. Eighty points are allocated for price competitiveness, while twenty points are awarded for specific goals. These include points for B-BBEE status level contribution, enterprise development, and business locality within the Victor Khanye Local Municipality boundaries.

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    Submission Guidelines

    Sealed bid envelopes, clearly marked with the tender number and description, must be deposited in the designated tender box at the VKLM Municipal Offices, Samuel Road corner Van der Walt Street, Delmas, 2210. The strict closing time is 10:00 on Tuesday, 17 November 2026. No briefing session will be held. For technical enquiries, contact Moses Mahlangu at 081-036-7577 or gladm@vklm.gov.za.

    Document Downloads

    Prospective bidders can access the complete tender documentation free of charge via the official National Treasury eTender portal:

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