...
Close Menu
    SUBSCRIBE
    Tenders

    Nelson Mandela Museum Seeks Vending Machine Service Provider

    MoBy No Comments4 Mins Read

    The Nelson Mandela Museum has issued a Request for Proposals for the appointment of a qualified service provider for the lease, installation, operation, stocking, and maintenance of two vending machines. This tender, numbered RFP 04 of 2026, is published in the Eastern Cape and will run for a period of thirty-six months.

    Tender Overview

    • Tender Number: RFP 04 of 2026
    • Organ of State: Nelson Mandela National Museum
    • Tender Type: Request for Proposal
    • Province: Eastern Cape
    • Date Published: Monday, 5 October 2026
    • Closing Date: Thursday, 12 November 2026 at 12:00
    • Compulsory Briefing: Tuesday, 20 October 2026 at 10:00
    • Briefing Venue: Nelson Mandela Museum, Bhunga Building, Mthatha
    • Contract Duration: Thirty-six (36) months
    • Tender Validity Period: 120 calendar days
    • Submission Method: Tender box at Nelson Mandela Museum, Bhunga Building, Corner Nelson Mandela Drive & Owen Street, Mthatha

    Scope of Work

    The successful bidder will provide a complete vending solution for two sites: the Bhunga Building and the Qunu Youth and Heritage Centre. Key requirements include:

    • Supply or lease of two new commercial-grade vending machines.
    • Transportation, delivery, site inspection, installation, and commissioning.
    • Stocking and replenishment of vending machines.
    • Routine cleaning, sanitation, and preventative maintenance.
    • Corrective maintenance and replacement of defective equipment.
    • Insurance of equipment, products, cash, and public liability.
    • Revenue collection and reconciliation.
    • Monthly sales and revenue reporting.
    • Payment of the agreed revenue share to the Museum.
    • Compliance with food-safety requirements and management of expired products.
    • Removal of waste and packaging.
    • Customer service and complaint management.
    • Removal of equipment and reinstatement of areas upon termination.
    • Equipment must be new, unused, and suitable for a public heritage environment.
    • Products include beverages (bottled water, fruit juice, soft drinks) and snacks (nuts, energy bars, crisps, chocolates, sweets).
    • Alcoholic beverages, tobacco products, and other prohibited items shall not be sold.

    Mandatory Documents Required

    Bidders must submit several mandatory documents, including:

    • Completed and signed SBD 1.
    • Completed and signed SBD 3.3 pricing schedule.
    • Completed and signed SBD 4 (Declaration of Interest).
    • Completed and signed SBD 6.1 (Preference Points Claim Form).
    • Completed and signed SBD 7.2 where appropriate.
    • Completed and signed SBD 8.
    • Completed and signed SBD 9.
    • Signed General Conditions of Contract.
    • CSD registration report.
    • Valid tax compliance status.
    • Company registration documents.
    • Proof of authority to sign.
    • Relevant experience information and reference letters.
    • Implementation methodology.
    • Proposed vending-machine specifications.
    • Product proposal.
    • Insurance information or commitment.
    • Specific-goal verification documents.

    Evaluation Criteria

    The evaluation process consists of seven stages: Administrative Compliance, Mandatory Requirements, Functionality, Financial Evaluation, Specific Goals, Total, and Recommendation. Functionality is evaluated out of 100 points, with a minimum threshold of 60 points to proceed. Criteria include reference letters (30 points), implementation methodology (30 points), maintenance and emergency-response plan (20 points), and revenue-control and reporting methodology (20 points). The financial evaluation is based on the highest acceptable financial offer to the Museum, using the 80/20 preference point system for income-generating contracts. Specific goals include local supplier status (OR Tambo region, Eastern Cape), women-owned suppliers, youth-owned suppliers, people living with disabilities, and SMMEs.

    Related opportunity: Eastern Cape Social Development: Cleaning Services Tender

    Enquiries and Tender Documents

    • Bid Administration Enquiries: Ms A. Mashologu at akhona@nelsonmandelamuseum.org.za or 047-501-9504.
    • Technical Enquiries: Ms F. Ngomti at feziswa@nelsonmandelamuseum.org.za or 047-501-9505.
    • Deadline for Enquiries: 12:00 on 5 November 2026.

    Document Downloads

    Access the complete RFP documentation via the official National Treasury eTender portal:

    Bidders are advised to review the full document for detailed specifications and returnable schedules before the closing date.

    Stay Updated

    Want to stay informed about more tenders, funding opportunities, and business tips? Follow our updates on the StepApp Network:

    Related Posts