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Hessequa Municipality Seeks Uniform Supplier for 3-Year Contract

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Hessequa Municipality invites qualified service providers to submit bids for the supply and delivery of traffic, law enforcement, and firefighting uniforms for a three-year period. This Request for Bid (HES-COM 02/2627) offers a substantial opportunity for uniform manufacturers and suppliers to secure a long-term contract with a Western Cape municipality.

Tender Overview

The tender number is HES-COM 02/2627, issued by Hessequa Municipality in the Western Cape. The closing date for submissions is 16 October 2026 at 12:00. There is no briefing session for this tender. Tender documents are available at a non-refundable price of R200.00 per set from Ms Leanne Windvogel. The tender validity period is 90 days after the closing date. Goods will be procured on an as-required basis with prices firm and fixed for the three-year period. Delivery is required to Hessequa Municipality Protection Services, Mulder Street, Riversdale, 6670.

Scope of Supply

The successful bidder will provide uniforms on an as-required basis. Key requirements include:

  • Supplying firm, fixed pricing for the entire three-year period.
  • Delivering the complete order in a single batch to the Protection Services department in Riversdale.
  • Providing fitting samples to ensure correct sizing, which will be returned upon contract expiry.
  • Exchanging any ill-fitting or substandard items at no additional cost to the municipality.

Mandatory Documentation

  • Completed and signed Form A for five references
  • Company profile on company letterhead including background and years of operation
  • Full specifications on items offered
  • Pricing Schedule completed
  • Valid original Tax Clearance Certificate
  • Valid B-BBEE certificate
  • Certified copies of directors and owners’ identity documents
  • Proof of registration on the Central Supplier Database (CSD)

Special Conditions

Prospective bidders must note a critical prerequisite: proof of payment for the tender document must be emailed directly to the designated contact person to receive the full, detailed tender documentation.

Key Dates and Deadlines

  • Date Published: Thursday, 10 September 2026
  • Closing Date: Friday, 16 October 2026 at 12:00
  • Briefing Session: None scheduled

Submission Requirements

Bidders must ensure strict compliance with all municipal supply chain management policies. All pricing must be firm, and bidders must demonstrate the capacity to meet stringent quality and branding specifications, including reflective lettering and rank insignia.

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Download Tender Documents

For enquiries, contact Leanne Windvogel at 028-713-8087 or leanne@hessequa.gov.za. Remember to email your proof of payment to this address to obtain the full bid document. Access the available preliminary documents here:

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