Stellenbosch Municipality is inviting experienced professional event management companies to bid for the planning, programming, marketing, management and delivery of its flagship Garden Town and Harvest Parade events for the 2026/2027 financial year. The opportunity is available through an open tender process and offers qualified service providers the chance to manage two of the municipality’s most recognised community events.
The successful bidder will be responsible for delivering high-quality event management services that showcase Stellenbosch’s cultural heritage, tourism offerings and community participation. Businesses with expertise in festival planning, event marketing, logistics, stakeholder coordination and large-scale public event delivery are encouraged to submit competitive proposals.
Tender Details
- Tender Number: BSM 02/27
- Organ of State: Stellenbosch Municipality
- Tender Type: Request for Bid (Open Tender)
- Province: Western Cape
- Published: 22 July 2026
- Closing Date: 6 August 2026
- Closing Time: 12:00
- Submission Address: Plein Street, Stellenbosch, 7690
Scope of Services
The appointed service provider will be responsible for:
- Planning and coordinating both events.
- Developing event programmes.
- Marketing and promotional campaigns.
- Managing event logistics and operations.
- Coordinating stakeholders, suppliers and service providers.
- Delivering successful Garden Town and Harvest Parade events during the 2026/2027 financial year.
Compulsory Briefing Session
Attendance at the compulsory briefing session is mandatory for all prospective bidders.
- Date: 29 July 2026
- Time: 10:00
- Venue: Planning Boardroom, NPK Building, Plein Street, Stellenbosch.
Failure to attend the compulsory briefing may result in disqualification.
Eligibility and Special Conditions
Interested bidders should carefully review the complete tender document before preparing their submissions. Any special conditions, mandatory requirements and evaluation criteria applicable to this tender are contained within the official bid documentation.
Companies should ensure that all required supporting documents are included and that submissions are completed before the closing deadline.
Related opportunity: Limpopo Office of the Premier 24-Month Event Management Panel
Enquiries
For enquiries regarding the tender, contact:
- Contact Person: Joh-ne Jansen
- Email: Joh-ne.jansen@stellenbosch.gov.za
- Telephone: 021 808 8144
Tender Documents
Official tender documents can be downloaded here:
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