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SITA Seeks Cleaning Materials Supplier for 5-Year Contract

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The State Information Technology Agency (SITA) invites qualified suppliers to submit bids for the appointment of a service provider to supply and deliver cleaning materials and equipment at SITA Gauteng buildings for a five-year period. This Request for Bid (RFB 3225/2025) targets established facility supply providers capable of delivering comprehensive hygiene solutions across multiple government facilities in Pretoria and Centurion.

Product Specifications and Delivery Requirements

The appointed service provider will supply a comprehensive range of cleaning consumables and equipment, including hand soap dispensers, sanitizers, air fresheners, seat sanitizer units, and hand towel holders. Key deliverables include:

  • Delivery to SITA Centurion main store or Erasmuskloof SITA building within three days of official order
  • Supply and installation of dispensers within five working days of order confirmation
  • Data sheets for all cleaning materials and equipment as specified
  • Annual training for cleaning employees on product usage and health risk prevention at no additional cost
  • No partial deliveries accepted; full order fulfilment required per purchase order

Mandatory Eligibility and Compliance Criteria

Bidders must demonstrate:

  • Valid registration on the National Treasury Central Supplier Database (CSD) with full report submitted to lesley.chauke@sita.co.za at least five days before closing
  • Three-year track record of supplying similar cleaning materials to previous or current clients
  • All delivery personnel must undergo SITA vetting clearance; only South African citizens may enter SITA premises as some buildings are National Key Points
  • Completed Standard Bidding Documents and firm pricing in South African Rand inclusive of VAT

Compulsory Virtual Briefing Session Details

Attendance at the pre-bid clarification meeting is mandatory. Bidders who fail to attend will be disqualified.

  • Date: Thursday, 16 April 2026
  • Time: 09:30 to 11:30 (South African Time)
  • Venue: Microsoft Teams (link provided upon written request to Lesley.Chauke@sita.co.za)

Submission Guidelines and Evaluation Framework

Proposals must be submitted via the SITA-Supplier Oracle ERP portal at www.suppliers.sita.co.za by 11:00 on Wednesday, 06 May 2026. Evaluation follows the 80/20 preference point system with functionality assessment preceding price evaluation. Bids must remain valid for 120 days from closing date.

Related opportunity: JW seeks consumables: polish, soap, toilet paper, insecticide

Document Access and Contact Information

Tender Documents Links

For enquiries, contact Lesley Chauke at Lesley.Chauke@sita.co.za or 012-482-2025. SITA reserves the right to accept or reject any bid and is not bound to appoint the lowest-priced bidder. Successful appointment is subject to verification of documentation and execution of a formal Service Level Agreement with monthly progress review meetings.

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