The Dawid Kruiper Local Municipality, located in the Northern Cape, invites qualified and registered fuel service providers to submit bids for the supply and delivery of fuel to the municipality. This tender presents a significant opportunity for independent and franchise petrol station operators within the municipal jurisdiction to establish a long-term partnership with the municipality.
Tender Scope: Fuel Supply for Municipal Fleet
The successful bidder will be responsible for supplying fuel to the municipality’s fleet in accordance with approved standard operating procedures. The contract entails:
- Products: Unleaded Petrol (ULP 95) and Diesel 50 PPM.
- Volumes: Approximately 20,000 litres of petrol and 40,000 litres of diesel per month, delivered in bulk.
- Duration: The bid will be valid for two years from the date of appointment.
Compulsory Documentation and Requirements
Bidders must submit a complete and unaltered bid package. Failure to include the following mandatory documents will render the bid non-responsive:
- Proof of registration on the National Treasury’s Central Supplier Database (CSD).
- A copy of a municipal account not older than three months, with no arrears exceeding 90 days, or a sworn affidavit with a valid lease agreement.
- Proof of a retail licence to operate as a petrol station operator, issued by the Department of Energy.
Submission Details and Closing Date
Sealed bids, clearly marked with the tender number and description, must be deposited into the municipal tender box. Late, faxed, or emailed submissions will not be accepted.
- Tender Number: TN009/2026
- Closing Date: Friday, 08 May 2026
- Closing Time: 14:00
- Submission Address: Tender Box, Dawid Kruiper Municipality, Civic Centre, Mutual Street, Upington, 8800.
Bid Evaluation and Preference Points
Bids will be evaluated using the 80/20 preferential procurement system. Points are allocated as follows:
- Price: 80 points.
- Specific Goals: 20 points, awarded based on locality (points for businesses within Dawid Kruiper, the Northern Cape, or South Africa).
Pricing and Payment Terms
Bidders must quote firm, VAT-inclusive prices per litre for both petrol and diesel, valid for 120 days. Monthly price adjustments will align with Department of Energy media statements. The successful bidder must offer 30-day credit terms, with delivery costs included in the quoted price.
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Legislative Compliance and Contract Conditions
The contract is governed by the Petroleum Products Amendment Act, 2003, and the municipality’s Supply Chain Management Policy. Bidders must complete all prescribed forms, including the Declaration of Interest, Certificate of Independent Bid Determination, and the Preference Points Claim Form.
Tender Documents: Download the Tender Documents
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