Close Menu
SUBSCRIBE
Tenders

SITA Invites Bids for 5-year Refreshment Supply Contract

MoBy No Comments4 Mins Read

The State Information Technology Agency (SITA) invites qualified suppliers to bid for a five-year contract to supply and deliver refreshment consumables to its Gauteng facilities. This term contract will service SITA’s Centurion and Erasmuskloof offices on an “as and when” required basis. Bidders must submit their proposals electronically by 8 April 2026 at 11:00 AM.

The tender (Reference: RFB 3221-2025) follows a four-stage evaluation process: administrative compliance, technical mandatory requirements, special conditions verification, and final 80/20 preferential points allocation for price and specific goals.

Tender Overview and Key Dates

This 60-month contract requires the successful supplier to deliver various refreshment items to SITA buildings. A non-compulsory virtual briefing session will provide clarity on requirements.

  • Closing Date: 8 April 2026 at 11:00 AM
  • Validity Period: 120 days from closing
  • Briefing Session: 18 March 2026 at 12:00 PM via MS Teams (non-compulsory)
  • Submission: Electronic via SITA Supplier Oracle ERP portal at www.suppliers.sita.co.za
  • Enquiries: Elelwani Mundalamo at elelwani.mundalamo@sita.co.za

Scope of Supply: Refreshment Items Required

The appointed supplier must deliver products to SITA Centurion (1 John Vorster Drive) and Erasmuskloof (459 Tsitsa Street). Estimated annual quantities are provided, with actual orders placed as needed.

  • Beverages: Instant coffee (Nescafe classic or equivalent), filter coffee, black tea, rooibos tea, artificial sweetener sachets, coffee creamer
  • Sugar Products: White sugar (2.5kg and sachets), brown sugar (1kg and sachets)
  • Dairy: Long-life milk (full cream and low fat)
  • Water: Still and sparkling mineral water (500ml and 10lt)
  • Consumables: Paper cups (175ml), polystyrene cups (250ml), cup lids, stirrers, coffee filters
  • Confectionery: Turnbull sweet Italian mints

Administrative and Technical Requirements

Bidders must submit their responses exclusively through the ERP portal. No manual, email, or fax submissions will be accepted. All company details must be updated on the Central Supplier Database (CSD).

Mandatory returnable documents include:

  • SBD 4 (Bidder’s Disclosure)
  • SBD 6.1 (Preferential Procurement Claim Form)
  • Completed pricing schedule in Excel format
  • Valid ISO 9001 certification or equivalent proof
  • Reference letters from at least one client in the past three years

Technical Mandatory Compliance

Bidders must comply with all technical requirements to proceed. Failure in any area results in disqualification.

  • ISO 9001 Certification: Valid certificate issued to bidder or partner/supplier with supporting agreement
  • Experience: Minimum three years’ track record supplying similar refreshment consumables, with verifiable reference letters on client letterhead
  • Product Specifications: Compliance with detailed requirements for coffee, sugar, milk powder, and mineral water as per bid specification document
  • Special Conditions Acceptance: Signed declaration accepting all special conditions of contract

Special Conditions of Contract

The successful supplier must adhere to strict conditions, including:

  • Delivery within three working days of order receipt
  • Provision and maintenance of two filter coffee machines at Erasmuskloof Executive level (free of charge)
  • Personnel undergoing SITA vetting clearance before commencing (South African citizens only)
  • Compliance with hygiene regulations for transport and delivery
  • Monthly progress review meetings
  • No partial deliveries accepted
  • Three-month warranty on all goods delivered

Pricing and Preference Points

The 80/20 preference point system applies, with price scoring 80 points and specific goals 20 points.

Price evaluation: Points calculated using the formula Ps = 80(1 – (Pt – Pmin)/Pmin), based on the lowest acceptable bid.

Specific goals (20 points): Bidders claim points based on B-BBEE status and ownership categories. Points are allocated for black ownership, women ownership, youth ownership, disability ownership, and EME/QSE status. Supporting documents including B-BBEE certificates, sworn affidavits (for EMEs and QSEs), and ID copies must be submitted. The bidder’s commitment to preferential goals is legally binding for the contract duration, with annual performance reporting required.

Related opportunity: Ulundi Cleaning Materials Tender: 36-Month Supply Contract

Download Official Tender Documents

Access the full tender documentation using the links below:

Stay Updated

Want to stay informed about more tenders, funding opportunities, and business tips? Follow our updates on the StepApp Network:

Related Posts