The Department of Forestry, Fisheries and the Environment (DFFE) has issued a Request for Quotation (RFQ) under reference number RFQ 388 Catering PSJ for the provision of comprehensive catering services during a five-day official event in Port St Johns, Eastern Cape, from 16 to 20 March 2026. This procurement supports DFFE’s Youth and Contractor Development initiatives and aims to ensure high-quality, reliable meal services for attendees in a remote coastal setting.
Overview of the DFFE Catering Services RFQ
Published on 4 March 2026, this RFQ invites accredited and compliant catering service providers to deliver breakfast, lunch, dinner, and refreshments for participants over the full duration of the event. The successful bidder will be responsible for all logistics, including food preparation, transport, serving equipment, and on-site coordination, with meals served at a venue to be confirmed in Port St Johns.
Event Details and Catering Requirements
The scope includes:
- Daily meals for approximately 30–50 attendees over five consecutive days
- Breakfast, lunch, dinner, and tea/coffee breaks
- Provision of tables, tablecloths, cutlery, crockery, glassware, and linen
- On-site food preparation and service by trained staff
- Compliance with food safety, hygiene, and municipal health regulations
All pricing must be all-inclusive, covering labour, transport, consumables, and applicable taxes. The caterer must confirm availability for the full event period and demonstrate experience in similar multi-day institutional or government events.
Key Submission Deadlines and Contact Information
Interested bidders must submit their quotations by 11:00 AM on Monday, 9 March 2026 via email to RFQCT@dffe.gov.za. Late, incomplete, or non-compliant submissions will not be considered.
For inquiries:
- Ms. Luxolo Matiwane – 021 493 7244 | RFQCT@dffe.gov.za
- On-site contact during the event: Ms. Phucuka Mqhayi / Thumeka Mdlazi – 076 800 0369 / 066 282 5068
There is no compulsory briefing session.
Mandatory Documentation and Compliance Criteria
To be considered responsive, bidders must include:
- A valid SARS Tax Compliance PIN
- Proof of registration on the Central Supplier Database (CSD)
- A B-BBEE certificate or sworn affidavit (EME/QSE acceptable)
- Fully completed Standard Bidding Documents (SBDs) as included in the RFQ
- Quotation on official company letterhead, signed and dated
All documents must be submitted in a single email with the subject line:
“RFQ 388 Catering PSJ – [Your Company Name]”
Evaluation Methodology and Preference Point Allocation
This RFQ will be evaluated under the 80/20 Preferential Procurement System:
- 80 points for competitively priced, compliant offers
- 20 points for specific empowerment goals:
- Black ownership
- Women ownership
- Youth ownership
- Disability ownership
Preference claims must be supported by certified documentation from the CSD report and B-BBEE affidavit. Unverified claims receive zero points.
Related opportunity: Transnet Seeks Catering Services for Halfweg Facility
How to Access and Submit the Tender Documents
The complete RFQ documentation is available for download from the National Treasury’s eTenders portal:
Tender Document Download Link
Submissions must be emailed exclusively to RFQCT@dffe.gov.za by the closing deadline. The DFFE reserves the right to accept or reject any bid, split the award, or cancel the process without liability.
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