The Ingquza Hill Local Municipality in the Eastern Cape has issued a Request for Quotation (RFQ) under reference number IHLM/138/2025-26/ADMIN for the supply and delivery of essential office equipment to its municipal offices in Flagstaff and Lusikisiki. This procurement supports the municipality’s operational efficiency and service delivery capacity by equipping administrative spaces with modern, functional, and durable furniture and fixtures.
Overview of the Ingquza Hill Office Equipment RFQ
Published on 27 February 2026, this RFQ invites compliant and registered suppliers to provide a range of office items, including executive chairs, visitor chairs, coat hangers, dustbins, and other standard furnishings. The contract is a one-time delivery initiative aimed at improving workplace functionality across two key municipal sites.
Scope of Supply: Key Items and Delivery Locations
The scope includes:
- High-back executive chairs (leather-like fabric, chrome base) – 3 units
- Visitor chairs with armrests (black bonded leather) – 6 units
- Wooden coat hangers – 2 units
- 8-litre black plastic dustbins – 2 units
All items must be new, SABS-compliant, and delivered fully assembled where required. Deliveries must be made to both:
- Flagstaff Municipal Offices
- Lusikisiki Municipal Offices
Suppliers are responsible for safe transport, offloading, and placement of all items.
Key Submission Deadlines and Contact Information
Interested bidders must submit their quotations by 12:00 PM on Tuesday, 17 March 2026. Submissions must be hand-delivered in a sealed envelope, clearly marked with the tender number and description, and deposited into the official tender box at 135 Main Street, Flagstaff, 4810.
There is no compulsory briefing session. For inquiries:
- Mr. M. Mfingwana – 039 252 0131 | mmfingwana@ihlm.gov.za
- Ms. A. Ntongana – antongana@ihlm.gov.za
Late, emailed, faxed, or couriered submissions will not be accepted.
Mandatory Documentation and Compliance Requirements
To be considered responsive, bidders must include:
- Valid SARS Tax Compliance PIN
- Proof of registration on the Central Supplier Database (CSD)
- B-BBEE certificate or sworn affidavit
- Fully completed Municipal Bidding Documents (MBD 1–9) as attached in the bid document
- Declaration confirming no overdue municipal accounts (with proof)
- Local Content Declaration (100% local content required where applicable)
All documents must be signed, initialed on every page, and submitted on the original tender forms provided—reproduced or altered documents will be disqualified.
Evaluation Criteria and Preference Point Allocation
This RFQ will be evaluated under the 80/20 Preferential Procurement System:
- 80 points for competitively priced, compliant offers
- 20 points for specific empowerment goals:
- Black ownership
- Women ownership
- Youth ownership
- Disability ownership
Preference claims must be supported by certified documentation from the CSD report and B-BBEE affidavit. Unverified claims receive zero points.
The municipality reserves the right to accept or reject any bid, split the award, or cancel the process without liability.
Related opportunity: NRWDI Issues RFQ for Supply of White A4 Printing Paper
How to Access and Submit the Tender Documents
The complete tender documentation is available for download from the National Treasury’s eTenders portal:
Tender Document Download Link
Bidders are strongly encouraged to review all specifications, ensure full compliance, and retain proof of hand delivery.
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