The South African Weather Service (SAWS), a public entity under the Department of Forestry, Fisheries and the Environment, has issued a Request for Quotation (RFQ) under reference number 4306/25 for the supply, delivery, installation, and 36-month maintenance of a comprehensive CCTV security system, coupled with 24/7 armed response services, across five Highveld Priority Area (HPA) ambient air quality monitoring stations in Mpumalanga. The contract aims to protect critical environmental infrastructure from vandalism and theft. Submissions must be emailed by 11:00 on Friday, 6 March 2026, to RFQsubmissions@weathersa.co.za.
A compulsory site briefing will be held on 27 February 2026 at 11:00 at Elukhanyisweni Secondary School, Emalahleni (Witbank)—attendance is mandatory for all bidders.
Project Overview: Securing Critical Environmental Infrastructure
The HPA network monitors air quality in one of South Africa’s most industrialised regions. Due to repeated incidents of theft and equipment damage, SAWS requires a robust, remotely monitored security solution that integrates real-time surveillance with rapid armed intervention. This RFQ covers both hardware deployment and ongoing operational support over three years.
Scope of Work: End-to-End Security Integration
The successful service provider will deliver:
- Supply, installation, and quarterly maintenance of high-resolution, weatherproof CCTV cameras with night vision and motion detection
- Real-time remote monitoring with alarm activation protocols
- 24/7 armed response with guaranteed arrival within 15 minutes of alarm trigger
- Secure access to live and recorded footage via email, SMS, WhatsApp, or dedicated portal
- Uniformed, PSIRA-registered guards with valid firearm competency certificates
- Branded response vehicles clearly identifiable on-site
All stations are located in remote or semi-urban areas, including Emalahleni, Middelburg, Ermelo, Hendrina, and Secunda.
Mandatory Requirements and Documentation
To be considered, quotations must include:
- Valid PSIRA registration certificate
- Confirmation letter guaranteeing 15-minute armed response and 24/7 monitoring
- Quarterly maintenance commitment for the full 36-month term
- Technical proposal detailing camera specs, data security, and access protocols
- Valid COIDA Letter of Good Standing
- Proof of registration on the Central Supplier Database (CSD)
- SARS Tax Compliance PIN or clearance certificate
- B-BBEE Certificate or sworn affidavit (Level 1–8 or EME/QSE)
- Completed Standard Bidding Documents: SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim)
Quotations must be submitted exclusively via email—no hard copies, faxes, or postal submissions will be accepted.
Evaluation Criteria: Functionality and 80/20 Preference System
Quotations will be assessed in four stages:
- Administrative Compliance Check
- Mandatory Requirement Verification (PSIRA, response time, COIDA)
- Functionality Assessment (minimum 70/100 points required): technical design, reliability, past performance
- 80/20 Preferential Procurement Scoring:
- 80 points: Price (lowest compliant = 80; others scored proportionally)
- 20 points: Specific Goals (Black ownership, women/youth inclusion, locality in Mpumalanga)
Only responsive, compliant, and qualified bidders who attended the compulsory site visit will be considered.
Compulsory Site Visit and Submission Guidelines
- Compulsory Site Briefing: 27 February 2026 at 11:00, Elukhanyisweni Secondary School, Lembede Street, Emalahleni
- Closing Date & Time: 6 March 2026 at 11:00
- Submission Method: Email only to RFQsubmissions@weathersa.co.za
- Subject Line: Must include “RFQ 4306/25 – HPA Security Services”
- Late or incomplete submissions will be disqualified
Quote validity must be 60 days from the closing date.
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Access Tender Documents and Contact Information
Download the complete RFQ package:
For inquiries:
- Technical: Ms. Maletsatsi Sekhampu – 012 367 6172 | tsatsi.sekhampu@weathersa.co.za
- SCM: rfq@weathersa.co.za
- Note: All questions must be submitted in writing. Late clarifications will not be entertained.
SAWS reserves the right to cancel the RFQ, split the scope, or award no contract.
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