The Department of Rural Development and Land Reform (DLRRD) has issued an open Request for Bid under reference number DLRRD (CRD-12) 2025/26 for the appointment of a service provider to render comprehensive cleaning and hygiene services at the Eastern Cape Deeds Registry in Mthatha. The contract will span 36 months and requires a professional, compliant, and well-resourced contractor capable of maintaining high standards of sanitation, safety, and presentation in a public administrative environment. Submissions close at 11:00 on Monday, 9 February 2026.
A compulsory site briefing and inspection will be held at the Botha Sigcau Building in Mthatha—attendance is mandatory for all bidders.
Scope of Services: Comprehensive Facility Hygiene and Maintenance
The successful service provider will deliver daily cleaning and hygiene services across the Deeds Registry offices, including:
- General office cleaning (floors, desks, windows, fixtures)
- Ablution facility sanitation (toilets, urinals, showers, basins)
- Filing room and records area maintenance
- Supply and replenishment of hygiene consumables (sanitary bags, toilet paper, soap, air fresheners, etc.)
- Waste removal and disposal in compliance with health regulations
- Deep cleaning and periodic specialised tasks as required
All personnel must be trained, uniformed, and equipped with appropriate PPE and cleaning agents that meet SABS/SANS standards.
Mandatory Requirements and Documentation
Bidders must submit the following to be considered:
- Valid registration on the Central Supplier Database (CSD)
- SARS Tax Compliance PIN or clearance certificate
- B-BBEE Certificate or sworn affidavit (Level 1–8 or EME/QSE)
- Public Liability Insurance cover
- Certificate of Transportation of Sanitary Waste in line with Act 59 of 2008
- Completed SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim) forms
- Three verifiable references for similar cleaning contracts in the past five years
Joint ventures must provide a notarised agreement and ensure all partners meet these criteria.
Evaluation Process: Functionality and 80/20 Preference System
Bids will be evaluated in two stages:
- Functionality Assessment: Based on methodology, staffing plan, equipment, training, and past performance
- 80/20 Preferential Procurement Scoring:
- 80 points: Price (lowest compliant = 80)
- 20 points: Specific Goals (Black, women, youth, disability, and military veteran ownership)
Only bidders who pass the functionality threshold will proceed to price evaluation.
Compulsory Site Visit and Submission Guidelines
- Compulsory Briefing & Site Inspection: At Eastern Cape Deeds Registry, Corner Owen and Leeds Street, Botha Sigcau Building, Ground Floor, Mthatha (date to be confirmed; attendance is mandatory)
- Closing Date & Time: 9 February 2026 at 11:00
- Submission Address:
Tender Box, Provincial Shared Service Centre (PSSC)
15 Corner Coutts and Moore Street, Ocean Terrace View, Block H, Quigney, East London - Format: Sealed envelope clearly marked with “DLRRD (CRD-12) 2025/26 – Cleaning and Hygiene Services”
- Late, emailed, faxed, or postal submissions will not be accepted
Bid validity must be 90 days from the closing date.
Related opportunity: City of Cape Town Seeks Garden & Cleaning Services Provider
Access Tender Documents and Contact Information
Download the complete bid package:
For inquiries:
- Technical: Mr. Kwanda Tshingane – 078 618 3674 | kwanda.tshingane@deeds.gov.za
- SCM Administration: Mr. Buti Matjila – 082 385 4570 | buti.matjila@deeds.gov.za
All questions must be submitted in writing. The Department reserves the right to cancel the tender or award no contract.
Stay Updated
Want to stay informed about more tenders, funding opportunities, and business tips? Follow our updates on the StepApp Network:
- WhatsApp Channel: Follow StepApp Updates
- Facebook Page: Follow us
- WhatsApp Group: Join here
- LinkedIn Profile: Connect with StepApp
- X (Twitter): Follow StepApp SA on X