The South African Social Security Agency (SASSA) has issued an open Request for Bid under reference SASSA: 04-25-GA-NW for the Appointment of a Panel of Accredited Service Providers to Supply and Deliver School Uniforms across the North West Province. This 36-month initiative supports SASSA’s Social Relief of Distress (SRD) programme, ensuring vulnerable learners receive essential schoolwear with dignity and timeliness. The tender was published on Monday, 1 December 2025, with a closing deadline of Monday, 12 January 2026 at 11:00 AM.
Tender Overview and Social Relief Mandate
As a Schedule 3A public entity, SASSA administers social grants and emergency relief to qualifying households. The provision of school uniforms forms a critical component of the SRD grant, aimed at reducing the financial burden on indigent families and promoting school attendance. This tender establishes a pre-qualified panel of service providers who will be engaged on an “as-and-when-required” basis based on verified beneficiary data from schools and SASSA offices in the four districts: Ngaka Modiri Molema, Bojanala, Dr Kenneth Kaunda, and Dr Ruth Segomotsi Mompati.
Scope of Uniform Supply and Delivery Requirements
The appointed suppliers will be responsible for:
- Consulting with schools to confirm uniform specifications before production
- Sourcing, manufacturing, and packaging standardised uniforms per child
- Delivering directly to specified addresses (usually schools or SASSA offices)
- Ensuring all items are SABS-compliant, weather-appropriate, and durable
Each uniform pack must be individually labelled with the child’s full name, school, and size, and include:
- Blazer, jersey, shirt/blouse, trousers/skirt
- Sport shorts and t-shirt
- School bag (30L × 13W × 45H cm), raincoat, and gumboots
All garments must meet the generic school uniform standards outlined in Annexure B of the tender document.
Technical Specifications and Packaging Standards
Uniforms must be made from appropriate, durable fabrics suitable for daily school use. Suppliers must ensure:
- Consistent sizing and quality across batches
- Correct school branding (where applicable)
- Secure, hygienic packaging that prevents damage or soiling
- No substitutions without prior written approval from SASSA
SASSA will not bear costs for incorrect, damaged, or non-compliant deliveries.
Mandatory Documentation and Compliance Criteria
To be considered responsive, bidders must submit:
- Valid Central Supplier Database (CSD) registration
- SARS Tax Compliance Status (TCS) PIN
- B-BBEE certificate or sworn affidavit
- Completed MBD 1–9 forms (including Declarations of Interest and Past SCM Practices)
- Company profile with evidence of capacity to serve multiple districts
- Execution strategy covering sourcing, logistics, and contingency planning
Failure to submit any mandatory document will result in disqualification.
Evaluation Methodology and Functionality Threshold
Bids will undergo a two-phase evaluation:
- Administrative Compliance: Verification of all mandatory documents
- Functionality Assessment (100-point scale):
- Experience in school uniform supply (30 points)
- Execution and logistics strategy (30 points)
- Resource and production capacity (25 points)
- Contingency planning (15 points)
Only bidders scoring 70% or higher will proceed to the 80/20 Preferential Procurement evaluation, where price and empowerment status (Black, women, youth ownership) will be scored.
Submission Guidelines and Key Dates
- Tender Published: 1 December 2025
- Non-Compulsory Briefing: 11 December 2025 at 11:00 AM via Microsoft Teams
- Meeting ID: 324 675 824 140
- Passcode: 5Ej7Lu7R
- Closing Date & Time: 12 January 2026 at 11:00 AM
- Submission Address: Bid Box, SASSA House (Mega City Building), Corner Sekame and Dr James Moroka, Mahikeng, 2735
Bids must be hand-delivered in a sealed envelope clearly marked with the tender number. Late, emailed, or faxed submissions will not be accepted.
For supply chain inquiries, contact Mr. Tebogo Moloto at 018-397-3426 or luckymo@sassa.gov.za.
For technical or operational questions, contact Ms. Mando Maahlo at 018-397-3358 or mandom@sassa.gov.za.
Related opportunity: PRASA Seeks Quotation for Supply of Executive PPE
How to Access the Official Tender Document
The complete tender documentation is available for free download from the National Treasury’s eTenders portal:
SASSA04-25-GA-NW Appointment of panel of accredited service providers for supply and delivery of school uniforms for SASSA North West for a period of Thirty-six (36) months.pdf
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