The Passenger Rail Agency of South Africa (PRASA) has issued a formal Request for Proposal (70/10/2026 GAU SCM-STATIONERY) for the appointment of a contractor to supply and deliver stationery in the Gauteng region. This strategic 36-month contract, operating on an “as and when required” basis, is designed to ensure the uninterrupted availability of essential office supplies across PRASA’s regional facilities, supporting efficient administrative and operational functions.
Scope of Supply
The successful bidder will be responsible for the reliable provisioning and distribution of a comprehensive range of stationery items. Key deliverables include:
- Sourcing and supplying high-quality, specification-compliant office stationery and consumables.
- Executing timely, on-demand deliveries to designated PRASA locations within the Gauteng region.
- Managing inventory and order fulfillment with strict adherence to agreed-upon service level agreements (SLAs).
- Providing flexible order adjustments to accommodate the dynamic operational needs of the agency.
Mandatory Compliance Requirements
To be considered responsive, bidders must submit a stringent and fully compliant documentation package. Essential submissions include:
- A valid Central Supplier Database (CSD) registration report with an active MAAA status.
- A current SARS Tax Compliance Status PIN.
- A valid B-BBEE certificate or sworn affidavit.
- Proof of financial capacity and verifiable references for similar large-scale stationery supply contracts.
Compulsory Briefing Session
Attendance at the official briefing session is strictly mandatory. Failure to attend and sign the register will result in the immediate disqualification of the bid. The session is scheduled for Thursday, 22 October 2026, at 10:00. It will be held on the 6th Floor, Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein, Johannesburg.
Evaluation Criteria
Proposals will undergo a rigorous two-stage evaluation process. Bidders must first achieve a minimum functionality threshold to demonstrate operational capacity, logistical reliability, and relevant industry experience. Qualifying bids will then be adjudicated using the 80/20 preferential procurement system, allocating 80 points for price competitiveness and 20 points for specific transformation goals, such as B-BBEE contribution and local enterprise development.
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Submission Guidelines and Document Downloads
Completed bid documents must be submitted in a sealed envelope, clearly marked with the tender number and description, and deposited at the designated PRASA address. The strict closing time is 11:00 on Wednesday, 11 November 2026. Late, faxed, or emailed submissions will not be accepted. For technical enquiries, contact Mpho Dube at 011-085-7066 or mpho.dube@prasa.com.
Prospective bidders can access the complete RFP documentation free of charge via the official National Treasury eTender portal:
- RFP Document – 70-10-2026 GAU-SCM Stationery
- Annexure 3 Supply and Delivery Draft Contract
- Annexure 2 – RFP Clarification Form
- Annexure 4 – Pricing Schedule
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