The Road Accident Fund (RAF) has issued a Request for Quotation (RFQ 10118841) to appoint a suitable service provider for emergency medical services. This single-day contract is for an upcoming RAF event scheduled for 31 October 2026 at Jack Botes Hall in Polokwane, Limpopo. The procurement ensures the safety and well-being of all attendees, staff, and stakeholders during the official proceedings.
Scope of Services
The appointed service provider will be responsible for:
- Providing one (1) fully equipped ambulance on site throughout the day.
- Providing two (2) paramedics on site throughout the day.
- Providing a fully stocked first aid kit.
- Delivering services at Jack Botes Hall in Polokwane from 08:00 to 16:00.
- Submitting a copy of the Emergency Medical Plan for the planned date.
Mandatory Compliance Requirements
To be considered responsive, bidders must submit a stringent compliance package demonstrating operational legitimacy. Essential documentation includes:
- A valid Central Supplier Database (CSD) registration report with an active MAAA status.
- A current SARS Tax Compliance Status PIN.
- A valid B-BBEE certificate or sworn affidavit.
- Valid Health Professions Council of South Africa (HPCSA) registration for all deployed medical personnel.
- Valid operating licenses for the emergency medical services vehicle and equipment.
Evaluation Criteria
Quotations will be adjudicated using the 80/20 preferential procurement system. Eighty points are allocated for price competitiveness, while twenty points are awarded for specific goals, including B-BBEE status level contribution and local enterprise development. Bidders must also demonstrate proven capacity and relevant experience in providing event medical standby services.
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Submission Guidelines
There will be no briefing session for this procurement. Completed quotation documents, along with all requested supporting documentation, must be submitted in a sealed envelope. Envelopes must be clearly marked with the RFQ number and deposited at the RAF offices located at 14 Bodenstein Street, Polokwane Central, 0700. The strict closing time is 11:00 on Friday, 16 October 2026. Late, faxed, or emailed submissions will not be accepted. For technical enquiries, contact Khensani Maboya at 066-342-5298 or khensanimab@raf.co.za.
Document Downloads
Prospective bidders can access the complete RFQ documentation and annexures free of charge via the official National Treasury eTender portal:
- RFQ Document PR10118841 for Emergency Services
- SCM Bid Documents SBD 4
- SBD 6.1 in Terms of PPR2022
- Annexure A – Security Measures
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