The Vhembe District Municipality in Limpopo has issued a re-advertised open tender (VDM/CORP/04/12/2024/01) to appoint a panel of service providers for the provision of office furniture. This strategic 36-month contract aims to ensure a reliable, high-quality supply of essential workplace furnishings for municipal operations.
Scope of Work
The successful panel members will supply office furniture to Vhembe District Municipality on an as-and-when-required basis. Key items include:
- Executive L-shape desk suite with 2-drawer pedestal and three-drawer mobile pedestal.
- High-back leather swivel and tilt chairs with armrests.
- Pinnacle high-back chairs with forward knee tilt mechanism and nylon padded arms.
- Zelda visitor and mid-back chairs.
- Systems cupboards with shelves.
- Reception counters with desk height pedestal, CPU cupboard, and keyboard drawer.
- Executive double pedestal desks with full inlay.
- Double pedestal desks with full inlay.
- Filing cabinets (4-drawer).
- Visitor chairs with armrests.
- Heavy-duty high-back chairs.
- Wall units with hinged door bases and glass doors.
- Coat hangers.
- Credenzas.
- Reception and waiting chairs.
Mandatory Documents Required
Bidders must submit several mandatory documents, including:
- Completed and signed MBD 7 (Contract Form).
- Original Tax Clearance Certificate or valid SARS Tax Compliance Status PIN.
- Company registration documents (CIPC).
- Certified ID copies of directors.
- Valid B-BBEE Certificate or Sworn Affidavit.
- CSD registration report.
- Completed MBD 4 (Declaration of Interest).
- Completed MBD 6.1 (Preference Points Claim Form).
- Completed MBD 8 (Declaration of Bidder’s Past Supply Chain Management Practices).
- Completed MBD 9 (Certificate of Independent Bid Determination).
- Proof of experience with purchase orders, appointment letters, or confirmation letters from public entities.
- Financial capacity documentation including bank statement or letter confirming overdraft facility or self-funding capability.
- Local Content Declaration (SATS 1286:2011) if applicable.
- Completed pricing schedule with all items quoted.
Compulsory Briefing Session
Attendance at the official briefing session is strictly mandatory. Failure to attend and sign the register will result in immediate disqualification. The session is scheduled for Tuesday, 13 October 2026, at 10:30 at the entrance of the Vhembe District Municipality.
Evaluation Criteria
Proposals will be evaluated using the 80/20 preference point system. A significant portion of the functionality score (60 points) is allocated to the company’s relevant experience and references. Bidders must provide proof of past appointments, purchase orders, or delivery notes from public entities.
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Submission Guidelines
Sealed bid envelopes, clearly marked with the tender number and description, must be deposited in the bid box at the Old Parliament Building, next to Khoroni Hotel, Thohoyandou, 0950. The strict closing time is 12:00 on Monday, 16 November 2026. For technical enquiries, contact Sigida N.P at 015-960-2132 or ndoun@vhembe.gov.za.
Document Downloads
Access the complete tender documentation via the official National Treasury eTender portal:
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