The Eastern Cape Department of Health invites qualified suppliers to bid for a 12-month contract to supply and deliver dry groceries to All Saints Hospital in Engcobo. This urgent tender, with a closing date of 17 March 2026, requires bidders to submit their proposals electronically through the eTender portal. The contract will run from 1 April 2026 to 31 March 2027.
The tender (Reference: SCMU3-P26/27-0022-ASH) follows a two-stage evaluation process: administrative compliance verification followed by 80/20 preferential points allocation for price and specific goals.
Tender Overview and Key Dates
This 12-month contract requires the successful supplier to deliver dry groceries to All Saints Hospital. Bidders must note the very tight submission deadline.
- Closing Date: 17 March 2026 at 11:00 AM (urgent)
- Validity Period: 120 days from closing
- Submission: Electronic via eTender portal at www.etenders.gov.za (no physical submissions accepted)
- Contract Period: 1 April 2026 to 31 March 2027
- Enquiries: Pumla Williams at pumla.ncedani@echealth.gov.za or 045-839-2190
Scope of Supply: Dry Groceries Required
The contract covers the comprehensive supply and delivery of dry grocery items to support hospital kitchen operations, patient meal programmes, staff catering, and institutional food services at All Saints Hospital. While detailed product specifications are contained in the attached bid documentation, suppliers should anticipate requirements for non-perishable staples including:
- Rice, pasta, maize meal, and flour varieties
- Canned goods, beans, and preserved food items
- Cooking oil, sugar, salt, and basic condiments
- Tea, coffee, and beverage-related dry goods
- Baking supplies and institutional food preparation items
Orders will be placed based on operational demand, requiring suppliers to maintain reliable stock availability, flexible delivery schedules, and adherence to food safety standards prescribed by the Department of Health.
Administrative Compliance Requirements
Bidders must submit all required documentation through the eTender portal. Failure to comply with any administrative requirement will result in immediate disqualification.
Mandatory documents include:
- Completed and signed SBD 1 (Invitation to Bid)
- Completed and signed Pricing Schedule (SBD 3.1)
- Completed and signed Declaration of Interest (SBD 4)
- Completed and signed Preference Points Claim Form (SBD 6.1)
- Latest CSD report (ensure grocery commodities appear on profile)
- Letter from financial institution confirming banking details or financial assistance (not older than 3 months)
- Joint Venture or Consortium agreement if applicable
Registration and Submission Requirements
Bidders must comply with strict registration requirements before submitting their bids.
- CSD registration is mandatory with grocery commodities correctly reflected
- Suppliers must be registered on LOGIS with active banking details
- Written quotations on company letterhead or quotation book must be attached, even if the pricing schedule is completed
- Quotations must have company stamp, clear unit prices, and total prices, and be signed
- All bid forms must be completed, signed, and every page initialled
Special Conditions and Financial Requirements
Bidders must provide a confirmation letter from an accredited financial institution confirming financial assistance will be available if the bid is awarded. This letter must not be older than three months.
All successful bidders will be subjected to screening by the National Intelligence Agency (NIA). The department recommends that successful bidders employ semi-skilled labourers from within the sub-district.
The department reserves the right to cancel the bid if all bids received are below or equal to R1,000,000, and may award to one or more service providers.
Preference Points Evaluation
The 80/20 preference point system applies, with price scoring 80 points and specific goals 20 points.
Specific goals allocation (20 points):
- Historically Disadvantaged Individuals Ownership: 4 points
- Women Ownership: 4 points
- Youth Ownership: 4 points
- Disability Ownership: 4 points
- Military Veteran Ownership: 2 points
- Locality Ownership: 2 points
Supporting documentation for specific goals includes CIPC certificates, ID copies, medical proof for disability, veteran status proof, and proof of business address (municipal account or lease agreement) with updated CSD report.
Related opportunity: Eskom Invites Bids for 5-Year Meat Supply Contract
Download Official Tender Documents
Access the full tender documentation using the link below:
- Full Bid Document: Download Dry Groceries All Saints Tender
- Submission Portal: Submit bid electronically
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