The Border Management Authority (BMA) has issued a Request for Quotation (RFQ) under reference number N002L2603RFQ00244 for the provision of breakfast and lunch catering services during an official Ministerial visit at the Beitbridge Port of Entry (POE) on 22 March 2026. This one-day event will host approximately 45 guests, including high-level government officials, and requires professional, reliable, and compliant food service delivery in a secure border environment.
Overview of the BMA Ministerial Catering RFQ
Published on 5 March 2026, this RFQ is open to registered and compliant catering service providers capable of delivering high-quality meals under strict timelines and security protocols. The successful bidder will be responsible for end-to-end catering logistics—including food preparation, transport, setup, service, and cleanup—at one of South Africa’s busiest land border posts.
Event Details and Catering Requirements
The scope includes:
- Breakfast (served at 08:00 AM): Coffee, rooibos, tea, fresh and powdered milk, sugar, sweeteners, 100% juice, assorted muffins, and sandwiches for 45 people
- Lunch (served at 12:30 PM): Buffet-style meal featuring rice or pap, chicken curry or beef stew, butternut, Greek salad, and delivery/setup for 45 people
- Beverages: Assorted canned drinks (330ml), 100% fruit juices (330ml), and bottled water (100 units)
- Provision of cutlery, crockery, serviettes, and serving equipment
All food must be freshly prepared, hygienically packaged, and delivered ready to serve. The caterer must coordinate with BMA security protocols and arrive with sufficient time for setup before each service.
Key Submission Deadlines and Contact Information
Interested bidders must submit their quotations by 11:00 AM on Monday, 9 March 2026 via the National Treasury eTenders portal:
Submit Your Bid Here
For inquiries:
- Mr. Thulani Mthembu – 012 065 1147 | Thulani.Mthembu@bma.gov.za
There is no compulsory briefing session. Late or non-compliant submissions will not be considered.
Mandatory Documentation and Compliance Criteria
To be considered responsive, bidders must include:
- Valid SARS Tax Compliance PIN
- Proof of registration on the Central Supplier Database (CSD)
- B-BBEE certificate or sworn affidavit (EME/QSE acceptable)
- Fully completed Standard Bidding Documents (SBDs), including SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim Form)
- Quotation on official company letterhead, signed and dated
All pricing must be firm, inclusive of VAT, and valid for 120 days from the closing date.
Evaluation Methodology and Preference Point Allocation
This RFQ will be evaluated under the 80/20 Preferential Procurement System:
- 80 points for competitively priced, compliant offers
- 20 points for specific empowerment goals:
- Black ownership
- Women ownership
- Youth ownership
- Disability ownership
Preference claims must be supported by certified documentation. Unverified claims receive zero points.
The BMA reserves the right to accept or reject any bid, award the contract in whole or in part, or cancel the process without liability.
Related opportunity: ATNS Seeks Sound System & Catering in Ga-Luka Village
How to Access and Submit the Tender Documents
The complete RFQ documentation is available for download from the National Treasury’s eTenders portal:
Tender Document Download Link
Submissions must be made exclusively through the eTenders portal:
Submit Proposal Online
Bidders are strongly encouraged to review all specifications, confirm availability for the event date, and ensure full compliance before submission.
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