...
Close Menu
    SUBSCRIBE
    Tenders

    ARC Catering Tender: Farmers Day Event in Sekhukhune for 50

    MoBy No Comments3 Mins Read

    The Agricultural Research Council (ARC) has issued a Request for Quotation (RFQ) under reference number PHP01REQ003009 for the provision of professional catering services for 50 attendees at its upcoming Farmer’s Day event in Sekhukhune, Limpopo. The event will take place in early February 2026 and aims to engage local farmers, extension officers, and agricultural stakeholders in knowledge-sharing and technology demonstration. Submissions must be emailed by 12:00 on Monday, 2 February 2026.

    This is a short-term, high-impact opportunity for experienced caterers to support rural agricultural development and community engagement.

    Event Overview: Supporting Smallholder Farmers in Limpopo

    The Farmer’s Day event is part of ARC’s outreach programme to promote climate-smart agriculture, improved crop varieties, and sustainable farming practices among smallholder producers in the Sekhukhune region. Catering services are essential to ensure participants remain energised and engaged throughout the day-long field day and workshop.

    Scope of Catering Services

    The successful service provider will deliver:

    • Lunch for 50 people, including main course, starch, vegetables, and dessert
    • Tea, coffee, juice, and snacks for morning and afternoon breaks
    • Serving equipment, disposable or reusable tableware, and water dispensers
    • On-site setup, service staff, and cleanup before and after the event
    • Compliance with food safety, hygiene, and Halaal standards (where applicable)

    All meals must be freshly prepared, culturally appropriate, and suitable for a rural outdoor setting.

    Mandatory Submission Requirements

    To be considered, quotations must include:

    • A completed pricing schedule with unit costs, VAT (15%), and total amount
    • Valid SARS Tax Compliance PIN or clearance certificate
    • Proof of registration on the Central Supplier Database (CSD)
    • B-BBEE Certificate or sworn affidavit (required to claim preference points)
    • Completed Standard Bidding Document 4 (SBD 4 – Declaration of Interest)

    Quotations must be submitted exclusively via email—no hard copies, faxes, or postal submissions will be accepted.

    Evaluation Criteria: 80/20 Preferential Procurement System

    Quotations will be scored using the 80/20 system:

    • 80 points: Price (lowest compliant quote = 80; others scored proportionally)
    • 20 points: Specific Goals, including Black, women, youth, disability, and military veteran ownership

    Only complete, responsive, and compliant submissions will be evaluated. All pricing must be firm, all-inclusive, and valid for 90 days from the closing date.

    Submission Guidelines and Key Deadlines

    • Closing Date & Time: 2 February 2026 at 12:00
    • Submission Method: Email only to AsipheS@arc.agric.za
    • Subject Line: Must include “PHP01REQ003009 – Catering for Farmer’s Day Sekhukhune”
    • Late or incomplete submissions will be disqualified

    Bidders are advised to confirm receipt of their submission.

    Related opportunity: City of Mbombela Seeks Caterer for Strategic Planning Session

    Access Tender Documents and Contact Information

    Download the complete RFQ package:

    For inquiries:

    • Contact: Ms. Asiphe Sapepa – AsipheS@arc.agric.za

    All questions must be submitted in writing. The ARC reserves the right to cancel the RFQ or award no contract.

    Stay Updated

    Want to stay informed about more tenders, funding opportunities, and business tips? Follow our updates on the StepApp Network:

    Related Posts