The Harry Gwala District Municipality (HGDM) in KwaZulu-Natal has issued an open tender (HGDM918/HGDM/2026) to establish a panel of service providers for the purchase, supply, and delivery of essential firefighting and disaster relief equipment. This strategic 36-month contract is designed to bolster emergency response capabilities and ensure the safety of communities across the district’s four local municipalities, including Johannes Phumani Phungula, uMzimkhulu, Dr Nkosazana Dlamini-Zuma, and Greater Kokstad.
Scope of Supply and Delivery
The appointed service providers will be responsible for the reliable provisioning of critical disaster management resources on an as-and-when-required basis. Key operational deliverables include:
- Supply and delivery of fire beaters, firefighting knapsack tank sprayers, blankets, sponges, and emergency boxes.
- Execution of all deliveries to the Harry Gwala District Disaster Management Centre, located at 03 Northway Drive, Morningside, Ixopo, 3276.
- Utilization of a 3 to 5-ton closed-body truck for the transportation of all relief materials to ensure safe and secure transit.
- Submission of firm pricing that is fully inclusive of all delivery fees, with no hidden costs or price variations permitted during the contract period.
Compulsory Briefing Session
Attendance at the official clarification meeting and site inspection is strictly mandatory. Late attendance will not be accepted, and failure to attend will result in the immediate disqualification of the bid. The session is scheduled for Thursday, 26 November 2026, at 10:00. It will be held at the HGDM Disaster Management Centre in Ixopo. Bidders are advised to arrive early to complete all necessary sign-in procedures and obtain the compulsory attendance certificate.
Mandatory Compliance Requirements
To be considered responsive, bidders must submit a comprehensive and fully compliant documentation package. Essential submissions include:
- A valid National Treasury Central Supplier Database (CSD) registration report.
- A current SARS Tax Compliance Status PIN.
- A valid Broad-Based Black Economic Empowerment (B-BBEE) certificate or sworn affidavit.
- A Joint-Venture Agreement, if applicable, submitted alongside the tender.
- Fully completed and signed returnable documents, including the Contract Form (MBD 7).
Evaluation Criteria
Proposals will undergo a rigorous functionality assessment before advancing to the price evaluation stage. The functionality score is allocated out of 100 points:
- 60 points for previous experience in supplying and delivering fire beaters, knapsack sprayers, blankets, sponges, or emergency boxes (maximum points require 5 or more verified projects).
- 40 points based on the bidder’s bank rating.
Bidders must meet the minimum functionality threshold set by the municipality to qualify for the final adjudication phase, which will balance price competitiveness with specific transformation goals.
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Submission Guidelines and Documents
Completed bid response documents must be placed in a sealed envelope, clearly endorsed with the contract number and description. The envelope must be deposited in the official bid box situated at the reception area of the Harry Gwala District Municipality Offices, Finance Services Department, 40 Main Street, Ixopo, 3276.
The strict closing time is 12:00 on Thursday, 10 December 2026. Late, faxed, or emailed submissions will not be accepted under any circumstances. For technical or procedural enquiries, contact Mr. N Mdadane at 039-834-8700 or mdadanen@harrygwaladm.gov.za.
Prospective bidders can access the complete tender documentation free of charge via the official National Treasury eTender portal:
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